Secretary to the Chief Financial Officer (CFO)

Secretary to the Chief Financial Officer (CFO) JobID: 293

Position Type:

Secretarial/Clerical/Administrative Assistant

Date Posted:

5/19/2026

Location:

Center for Business and Student Services

Closing Date:

Until filled.

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Position Summary

The Secretary to the Chief Financial Officer (CFO) provides comprehensive administrative and clerical support to the CFO and Business Office staff. This position requires a highly organized, detail-oriented professional who thrives in a fast-paced environment and can manage multiple priorities while maintaining strict confidentiality and professionalism. The ideal candidate is tech-savvy, adaptable, and demonstrates strong communication, time management, and problem-solving skills.

Key Responsibilities

Administrative and Office Support

• Provide administrative support to the CFO and Business Office staff.
• Manage calendars, appointments, itineraries, and meeting logistics.
• Receive, process, and distribute incoming correspondence, materials, and deliveries; must be able to lift and move items weighing 3050 pounds and work in a warehouse setting.
• Maintain electronic filing and document storage systems and ensure records are accurate, organized, and easily accessible.
• Troubleshoot administrative issues, adapt to changing priorities, and maintain an organized and professional office environment.
• Utilize office technology and software applications effectively and learn new systems as needed.

Financial and Recordkeeping Support

• Assist the CFO with bookkeeping functions, including accounts payable, accounts receivable, and related recordkeeping.
• Maintain accurate financial and administrative files and supporting documentation.
• Submit daily deposits for the Education Service Center (ESC), Communities In Schools, and Workforce through Merchant Capture.
• Handle confidential financial, personnel, and organizational information with discretion.

Communication and Collaboration

• Communicate clearly and professionally, both verbally and in writing.
• Work effectively both independently and as part of a collaborative team.
• Manage multiple tasks simultaneously while meeting deadlines and maintaining a high level of accuracy.

Qualifications

• High school diploma or equivalent required; additional administrative or bookkeeping experience preferred.
• Exceptional attention to detail and organizational skills.
• Strong time management, multitasking, and problem-solving abilities.
• Excellent verbal and written communication skills.
• Proficiency with office technology and software applications, with a willingness to learn new systems.
• Ability to maintain confidentiality and exercise sound judgment.
• Adaptable, dependable, and self-motivated.
• Professional demeanor and commitment to excellent customer service.