Secretary - Sr High Office Assistant [CS12]

TSS/205 day contract

Monday-Friday

8 hours daily

Pay Column G: $16.52/hourly

• Benefits

Laramie County School District 1

Job Description

Job Title: Office Assistant

Revised Date: November 2020

Department: School Support

FLSA Status: Non-exempt

Work Year: 10 Month

Salary Schedule: TSS - 205 Days

SUMMARY: This position is responsible for providing secretarial support to assigned administrator and department, including compiling data and reports, ordering equipment and supplies, responding to internal and external inquiries, establishing and maintaining department records, processing documents and materials, composing documents and participating in meetings and projects. This position may be placed at a junior or senior high school.

ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty/function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Tasks Descriptions

Frequency

% of

Time

1. Responds to inquiries from internal and external parties and communicates with staff, other schools, and general public in person, on the phone, by email or, written correspondence to provide necessary information (e.g. attendance letters, report cards, etc.). Answers phone calls, emails, etc. to communicate and provide necessary information.

D

20%

2. Prepares a wide variety of reports and written materials (e.g. correspondence, notices, reports, letters, absence/excuse passes, progress reports, report cards, daily attendance, student files, school bus requests, eligibility list, etc.) to document activities.

D

15%

3. Schedules a wide variety of activities (e.g. appointments, meetings, facility usage, etc.) for the purpose of making necessary arrangements for staff and the public. Orders equipment, supplies and materials to maintain availability of required items.

M

5%

4. Maintains a wide variety of documents, files, and records (e.g. credit card accounts, files, cumulative folders, discipline log, student drops/adds, etc.) to document activities, providing up-to-date reference and audit trail. May serve at the site's timekeeper or backup to the timekeeper.

W

5%

5. Participates in meetings, workshops and seminars as assigned for the purpose of conveying and/or gathering information required to perform functions.

Q

5%

6. Collects payments for a variety of events (e.g. fines, fees, and fund raisers, PSAT, SAT, etc.) for the purpose of depositing in proper district accounts. Reconciles accounts (e.g. PSAT, etc.) to maintain account balances and complying with related policies, practices and/or regulations.

D

10%

7. Compiles data from a variety of sources (e.g. work orders, budget reports, specialized reports, activity eligibility lists, etc.) to comply with financial, legal, and/or administrative requirements.

D

10%

8. Coordinates a variety of programs and/or activities (e.g. homework for absent students, discipline log, verification slips, bus requests, mailings, etc.) to deliver services in compliance with established guidelines.

D

10%

9. Informs personnel regarding a variety of procedures and program requirements (e.g. record checks, graduation requirements, parking permits, activity clearance list, new student orientation, scholarship program, etc.) to provide necessary information for making decisions, taking appropriate action, and/or complying with established statutory, regulatory, state and federal guidelines.

D

10%

10. Administers medication and/or first aid to students, when requested, under the direction of a health care professional for the purpose of meeting immediate health care needs.

As needed

2%

11. Manage and complete assigned regular and/or special projects on-time and within budget. Ensure thorough, accurate and timely completion. Evaluate project processes and procedures to facilitate further improvements and efficiencies. Oversees student workers to develop their office skills.

D

5%

12. Performs other duties as assigned

Ongoing

3%

Job Tasks Descriptions

Frequency

% of

Time

TOTAL =

100%

EDUCATION AND RELATED WORK EXPERIENCE:

• High school diploma, or equivalent, required
• No experience required, but experience in an office setting or clerical work, preferred

LICENSES, REGISTRATIONS or CERTIFICATIONS:

• Criminal background check required for hire
• District provided medication training, required within 1 month of hire

TECHNICAL SKILLS, KNOWLEDGE, & ABILITIES:

• Strong oral and written communication skills
• Bookkeeping, accounting, and math skills
• Adapts easily to changing work standards
• Critical thinking and problem-solving skills
• Attention to detail
• Ability to schedule meetings, activities, or trainings as they relate to the job
• Ability to use pertinent software applications, manage and maintain accurate records, and plan and manage projects
• Ability to maintain confidentiality in all aspects of the job
• Ability and willingness to adhere to attendance expectations and to follow district procedures for absence reporting
• Ability to promote and follow Board of Trustees policies, District policies, and building and department procedures
• Ability to communicate, interact, and work effectively and cooperatively with all people including those from diverse ethnic and educational backgrounds
• Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate/required safety equipment, and report unsafe conditions to the appropriate administrator

MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:

• Operating knowledge of and experience with personal computers and peripherals
• Operating knowledge of and experience with typical office equipment, such as telephones, copier, fax machine, etc.
• Operating knowledge of and experience with office productivity programs, such as Microsoft Office Suite, E-mail, etc.
• Operating knowledge of district information technology systems and department-specific software and equipment required within 3 months after entering position

REPORTING RELATIONSHIPS & DIRECTION/GUIDANCE:

POSITION TITLE

Reports to:

Assistant Principal

POSITION TITLE

# of EMPLOYEES

Direct reports:

This position has no direct reports

BUDGET AND/OR RESOURCE RESPONSIBILITY:

• Participates in data collection and organization of budget materials; may initiates requisitions

PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands, work environment factors, and mental functions are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.