Secretary II - Nursing

Posting Details

Position Information

Job Title Secretary II - Nursing Classification Title Department Nursing Work Location ALL SITES Duties

Under direction, the Secretary II performs varied clerical and secretarial duties for and relieve supervisor of minor administrative duties in the Nursing subdivision. Maintains a close and highly responsive relationship to the day to day work activities of the office of the supervisor. Work requires knowledge of programs and procedures relating to the work of the supervisor, as well as other departmental personnel. The Secretary II is dedicated to the learning college concepts by developing programs and facilitating activities that promote student success and lifelong learning.

A summary of essential duties and responsibilities for the Secretary II role include the following:

• Reads and routes incoming mail.
• Types letters, memoranda, records from copy or rough draft following standard procedure
• Composes letters, memos, reports, agendas and transcribes minutes.
• Types and may assist in compiling periodic reports or other departmental material
• Takes dictation and transcribes notes on computer or transcribes from voice recordings.
• Files routine and/or confidential correspondence and other records according to established file classification system. Maintains student files and records relating to academic records.
• Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls.
• Maintains course schedule, data, load sheets, payroll, contracts, etc.
• Prepares and processes purchase orders and invoices for payment.
• Schedules appointments for supervisor, arranges meetings as instructed, and maintains supervisor's calendar.
• Greets visitors, ascertains nature of business, and conducts visitors to supervisor or appropriate person.
• Coordinates printing projects for the department/subdivision with Reprographics and Marketing & Creative Services.
• Prepares Travel Authorization forms and Payment Reimbursements as needed.
• Maintains financial records and department/subdivision budgets.
• May process background checks, including obtaining fingerprinting.
• Assists supervisor with preparing PowerPoint presentations
• Coordinates the department capital purchases.
• May order supplies for the department/subdivision as needed.
• May administer faculty evaluations. Coordinates and plans major in-service programs, meetings, conferences and other campus-related events.
• Processes and maintains absence forms.
• Confirms teaching schedule for adjunct faculty requesting parking spots.
• Prepares regular outgoing mail and mass mailing projects for department/subdivision.
• Performs a variety of duties that are specific to the office of assignment and that require knowledge of the procedures, functions, and software programs used by that office.
• Performs job-related duties as assigned.

Education/Experience

High school diploma or general education degree//high school equivalency (GED); a minimum of one year specialized training in related area; and minimum of three (3) years' related clerical/secretarial experience in a general office environment required.

Please ensure required qualifications are clearly reflected in your resume and application.

Note: Software and skills proficiency testing for the specific position will be required upon hire and must be successfully completed within the probationary period, if this testing has not been previously completed.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required, including but not limited to:

• Ability to read and comprehend instructions, correspondence, and memos. Ability to write routine reports and correspondence.
• Effective communication skills, interpersonal skills, organizational and critical thinking skills.
• Basic bookkeeping skills.
• Ability to work independently and exercise good judgment.
• Proficiency in Microsoft Office.
• Ability to learn and use various department-specific software programs.
• Ability to compose minutes.
• Ability to handle confidential material and maintain confidence.

Position Status Full Time Hours

General Hours

Monday-Friday

8:30 a.m.-5:00 p.m.

Hours may vary during certain times of the year.

Location: ALL MVCC Sites (Southwest Education Center, ECBI, Main Campus)

Salary/Wage $19.54 per hour plus exceptional benefits Hourly/Salary Hourly Benefits

FT Support Staff Position

Moraine Valley offers a generous benefits plan which includes paid time off, tuition discounts for benefit eligible employees and family, medical, dental, vision, and retirement benefits in a collaborative and friendly environment. These include:

Health, Dental, Vision

Life insurance; Optional life

Disability insurance

Tuition reimbursement

MVCC Tuition waiver

SURS Retirement plan

Vacation Days

Holidays

Sick Leave

Personal days

Bereavement days

Tax-sheltered annuity plans

Visit these links to learn more about specific benefits and eligibility criterion for this position/category:

Benefit Highlights

Benefit Guide-Details

Review of Applications Begins 07/13/2026 Position Type Support/Hourly Staff

Posting Detail Information

Posting Number SS00620P Open Date 07/01/2026 Close Date Open Until Filled Yes Special Instructions to Applicants

Please do not apply through third party sites. Please apply through jobs.morainevalley.edu

For consideration, apply by application review date with complete information. Please contact hr@morainevalley.edu if you have any questions or to notify if you are an internal applicant.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • How did you hear about this employment opportunity?

• Chicago Tribune

• HigherEdJobs

• InsideHigherEd

• Chronicle of Higher Education

• MVCC Website/Posting

• Employee of MVCC

• Other

• No Response

• • Are you a State Universities Retirement System (SURS) annuitant and currently receiving a monthly annuity?

• Yes

• No

• • Do you have the minimum of a high school diploma or high school equivalency (GED) AND are 18 years of age or older?

• Yes

• No

• • Do you have the minimum of three years related clerical/secretarial experience in a general office environment?

• YES

• NO

Documents Needed To Apply

Required Documents

• Resume/Curriculum Vitae
• Cover Letter

Optional Documents

• Other Document