Secretary I UCHC NJSP

Position Details

Position Information

Recruitment/Posting Title Secretary I UCHC NJSP Job Category Staff & Executive - Administrative & Support Department UCHC New Jersey State Prison M Overview

University Correctional Health Care (UCHC), operating within Rutgers, The State University of New Jersey, is dedicated to excellence in providing physical, mental health, dental and sex offender treatment services to those involved in the criminal justice systems in New Jersey. UCHC operates with a total budget of $150 million and approximately 1,000 staff.

We are committed to being a leader in the delivery of effective, compassionate and accessible care informed by research within correctional environments.

We Care. We Teach. We Heal. We Improve.

Rutgers, The State University of New Jersey, is a leading national research university and the state of New Jersey's preeminent, comprehensive public institution of higher education. Established in 1766 and celebrating a milestone 250th anniversary in 2016, the university is the eighth oldest higher education institution in the United States. More than 67,000 students and 22,000 faculty and staff learn, work, and serve the public at Rutgers locations across New Jersey and around the world.

Posting Summary

Rutgers University Correctional Health Care is seeking a Full Time Secretary I located at New Jersey State Prison in Trenton, NJ As the executive level secretary, provides high-level, confidential secretarial services and assists with the administrative activities within UCHC's Central Office. Under supervision, coordinates all activities for assigned projects and programs.

Duties include:

• Provides high-level secretarial services to the Chief Operating Officer and the Principal Management Assistant (PMS)

• Composes and produces a wide variety of correspondence for signature, often of a confidential nature.

• Creates tables, charts and graphs as required.* Coordinates all assigned reports and unit level submissions of budgets and other projects that need to be consolidated for division level submission.

• Oversees or makes detailed travel arrangements for supervisors and other department

personnel, compiling documents for travel -related meetings.

• Submits expense reports for reimbursement.
• Prepares mileage and travel reimbursement submissions.
• Orders all supplies and equipment, tracks all expenses and notifies supervisors of any

potential shortfalls

• Receives and assists callers and visitors. Greets all callers in a prompt and courteous manner.

Screens telephone calls for the Central Office and accurately tracks and routes messages.

• Provides strong customer service to all entities that interface with UCHC Central Office

including direct reports to supervisors, Rutgers departments, DOC, and internal and external customers.

• Creates and maintains databases and spreadsheets
• Completes appropriate internal paperwork (paper or electronic) required by Unit, UCHC and the University.
• Screens, organizes and routes general and mail.
• Reviews paperwork requiring supervisors' signatures to check for errors or missing information and tracks paperwork in database

FLSA Nonexempt Grade 18B Salary Details Minimum Salary 31.430 Mid Range Salary 36.740 Maximum Salary 41.990 Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Full Time Working Hours 37.50 Standard Hours 37.50 Daily Work Shift Day Work Arrangement

This position requires a full onsite work arrangement.

Union Description CWA 1040 Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility PERS

Qualifications

Minimum Education and Experience Certifications/Licenses Required Knowledge, Skills, and Abilities

• Graduation from an accredited program in secretarial studies, plus four (4) years of full-time secretarial experience required.
• An additional year of experience is required in lieu of the secretarial program.
• Proficiency in typing and advanced knowledge of Microsoft suite. Knowledge of DocuSign and all video platforms.
• Demonstrated communication, organizational and interpersonal skills required.
• College credits may be substituted on a year for year basis for secretarial experience. Up to sixty (60) credits may be substituted for two (2) years of secretarial experience.
• Valid NJ Driver's License. Use of own vehicle to travel between Rutgers and DOC sites.

Preferred Qualifications Equipment Utilized Physical Demands and Work Environment Special Conditions

Must be approved by the Department of Corrections (DOC) and adhere to all DOC requirements.

Posting Details

Posting Number 26ST0655 Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Off Campus City Trenton State NJ Location Details

New Jersey State Prison, located in Trenton, NJ

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Are you a graduate from an accredited program in secretarial studies with four (4) years of full-time secretarial experience?

• Yes

• No

• • Do you have a valid driver's license and possess a vehicle or alternative means of transportation from one site to another?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV

Optional Documents

• Cover Letter/Letter of Application