Administrative Skills, Communication Skills, Documentation, Emergency Procedures, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multilingual, Operational Communications, Organizational Skills, Physical Demands, Presentation/Verbal Skills, Record Keeping, School Attendance, Secondary School, Typing, Writing Skills
Secretary JobID: 4018
Position Type:
Secretarial/Clerical/Secretary
Date Posted:
6/3/2026
Location:
High School Campus
Date Available:
08/10/2026
Closing Date:
Open Until Filled
Additional Information: Show/Hide
Notice of Support Staff Posting
Position: Secretary Posting # 4018
Posting Dates: June 03, 2026 Until Filled
Reports To: Principal
Beginning: August 10, 2026
Hours: 7:00 a.m. to 3:30 p.m.
At West Ottawa High School, the Attendance Secretary plays a vital role in supporting student accountability, safety, communication, and school operations.
Qualifications:
- Experience and proficiency in the use of Microsoft Office Suite (Word, Excel, Publisher, PowerPoint and Outlook)
- Must be highly organized and have excellent communication and clerical skills
- Experience in providing friendly and accurate verbal and written communication skills
- Bilingual preferred
Job Responsibilities:
- monitoring and maintaining accurate attendance records
- managing absences and tardies
- communicating with families
- processing attendance documentation
- supporting truancy interventions
- assisting administrators, counselors, and staff with attendance-related needs
- front office operations: student check-ins/check-outs, emergency accountability procedures, and state compliance reporting
- building positive relationships with students and families through consistent, organized, and empathetic support
Physical Requirements and Working Conditions:
- Reaching: Extending hand(s) and arm(s) in any direction.
- Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position to position. This factor is important if it occurs to a considerable degree and requires the substantial use of the upper extremities and back muscles.
- Fingering: Picking, pinching, typing or otherwise working, primarily with fingers rather than with whole hand or arm as in handling.
- Grasping: Applying pressure to an object with the fingers and palm.
- Talking: Expressing or exchanging ideas by means of the spoken work; those activities where detailed or import spoken instructions must be conveyed to other workers accurately, loudly, or quickly.
- Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication, and making fine discriminations in sound.
- Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers.
- The worker is subject to environmental conditions.
- The worker should provide consistent and reliable in-person attendance.