Accounting, Administrative Skills, Bookkeeping, Budgeting, Calendar Management, Communication Skills, Database Programming, File Maintenance, Fixed Asset Management, Fixed Plant/Equipment, High School Diploma, Interpersonal Skills, Inventory Management, Office Equipment, PC (Personal Computer) Systems, PC Software, Peripheral Hardware, Physical Demands, Prepare Correspondence, Record Keeping, Secondary School, Spreadsheets, Time Management, Training/Teaching Materials, Word Processing
JOB DESCRIPTION
Job Title
Secretary, High School Associate Principal
Evaluation Type
Paraprofessional
Department
Assigned Campus
Pay Grade
P5
FLSA
Non-Exempt
Date Revised
March 2026
Supervisor
Associate Principal
BASIC FUNCTION & RESPONSIBILITY: Perform various clerical duties that require good judgment in exercising these procedures: works carefully and tactfully with teachers, students, parents, and the general public; and assists the associate principal in compiling reports.
QUALIFICATIONS:
Education/Certification:
- High school diploma or GED
Special Knowledge/Skills/Abilities:
- Proficient word processing and file maintenance skills
- Effective organizational, communication, and interpersonal skills
- Ability to use personal computer and software to develop spreadsheets, databases, and word processing
- Knowledge of basic accounting principles
- Knowledge of Skyward Systems
Experience:
- One (1) to three (3) years of secretarial experience, preferably in a public education environment
CHARACTERISTIC DUTIES & RESPONSIBILITIES: The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, responsibilities, knowledge, skills, and abilities noted herein; however, this is not a comprehensive listing of all functions and tasks performed by positions found in this job description.
Records, Reports, and Correspondence:
- Prepare written correspondence, forms, schedules, or reports using personal computer.
- Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using personal computer.
- Compile information and submit to the Service Center according to established deadlines.
Reception and Phones:
- Schedule meetings and appointments and maintain calendar for associate principal.
- Assist students, teachers, and parents as needed.
- Receive incoming calls, take reliable messages, and route to appropriate staff.
Files:
- Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
- Update handbooks, policy manuals, and other documents as assigned.
Accounting and Inventory:
- Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.
- Receive, store, and issue supplies and equipment.
- Assist with coordination of campus activities.
- Assist with department budget preparation.
- Maintain inventory of fixed assets, equipment, and supplies.
Other:
- Sort, distribute, or deliver mail and other documents.
- Maintain confidentiality.
SUPERVISION EXERCISED: None
MENTAL DEMANDS/PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS:
- Tools/Equipment Used: Standard office equipment including personal computer and peripherals
- Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
- Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
- Lifting: Occasional light lifting and carrying (less than 15 pounds)
- Environment: May work prolonged or irregular hours
- Mental Demands: Work with frequent interruptions; maintain emotional control under stress
B
Bastrop Independent School District