Administrative Skills, Board Meeting, Communication Skills, Customer Support/Service, Data Quality, Employee Relations, Establish Priorities, Healthcare Administration, Identify Issues, Information Technology & Information Systems, Medications, Newsletter, Office Management, Problem Solving Skills, Procedure Development, Record Keeping, School Attendance, Telephone Skills, Time Management, University/School Policies
Washington-Caldwell School District is currently seeking a part-time afternoon Secretary (7:30am-1:00pm). This is a part-time, 10.5 month (summers off) position.
Salary: Based on experience, starting at $18.00 per hour, 5 days per week
This position performs high-level secretarial, including health room administration, student record keeping, and state reporting. A high level of confidentiality is needed for this assignment.
Essential Job Functions for this Position: Tasks listed may be assigned.
Record Keeping/Office Management Skills
- Answer phones, greet visitors/families, and assist students as needed.
- Assist the administrator with calling substitutes for employee absences.
- Collect and deposit student lunch monies daily.
Communication/Interaction Skills
- Must be able to prioritize, handle multiple assignments, and manage time so that tasks are accomplished within deadlines.
- Develop monthly School Board meeting agenda
- Treat every phone call requesting help promptly and courteously.
- Create and distribute weekly parent newsletter
- Be attentive, pleasant, and focused on duties and responsibilities at all times.
- Exercise full discretion when dealing with confidential student and personnel information.
- Make judgments or decisions that are based on an established school procedure/protocol.
- Demonstrate the ability to work independently with minimal direct supervision.
- Act as a resource and troubleshooter for administrators.
- Must maintain a positive attitude and excellent demeanor at all times.
Student Information
- Maintain accurate student absence records.
- Maintain accurate enrollment data for all students using PowerSchool Student Information System.
- Process student enrollments and withdrawal/transfer record requests.
- Provide assistance to and be a resource to building staff regarding PowerSchool data.
- Maintain confidentiality at all times.
- Enter daily student lunch count
Student Health and Safety
- Manage the health room, including medication, record keeping, storage, and delivery of medication as trained.
- Maintain confidentiality.
- Make home contact for ill students.
- Supervise ill students.
- Lunch/Recess supervision
Support for Building Administration
- Ability to communicate effectively, collaboratively and positively with employees, students, parents, administrators, board members and the public.
- Ability to organize, prioritize, and carry out work as assigned.
- Ability to use good independent judgment and solve problems in emergencies or within tight deadlines.
- Demonstrated ability to solve complex problems in a manner consistent with school policies/procedures.
Customer Service Expectations:
- Pleasant, helpful attitude.
- Arrives on time to work as set in the schedule.
- Responds to deadlines and prioritizes work.
- Possesses a positive, constructive relationship with district staff, students, and community.
Perform other related duties as assigned.
Benefits:
- Paid time off(PTO) and paid holidays
- Professional development opportunities
- Retirement
W
Wisconsin Association of School Personnel Administrators