Secretary, Elementary Principal - Internal Only (26-27 School Year)

Job Title: Secretary, Elementary Principal

Reports to: Principal

Dept./School: Gallardo ES

Wage/Hour Status: Nonexempt

Pay Grade: CT4 - 212 days

Date Revised: 05/18/2026

Primary Purpose:

To provide secretarial support and office management skills that will ensure the proficient operation of the school campus and the principal's office.

Qualifications:

Minimum Education/Certification:

• High school diploma or equivalent.

Special Knowledge and Skills:

• Have a working knowledge of the school district and its policies
• Be able to work tactfully and efficiently despite pressure situation and frequent interruptions
• Have excellent secretarial skills with a superior degree of proficiency in computer skills
• Have ability to communicate effectively (verbally and written); interpret data; and coordinate various district functions

Minimum Experience:

• Three (3) years secretarial experience
• 30 semester hours of college credit or equivalent training preferred

Major Responsibilities and Duties:

General

• Demonstrates thoroughness, reliability and a high degree of accuracy in performing work assignments.
• Works cooperatively with others and maintains a positive attitude in the work environment.
• Demonstrates initiative and good judgment in problem solving and decision making.
• Reports promptly and maintains good attendance.
• Uses time productively on the job.
• Follows district policies, rules, and regulations
• Accepts supervisory direction
• Strives to improve job skills
• Demonstrates tact, courtesy and helpfulness in dealing with staff, students, parents, and visitors in the district.

Duties and Responsibilities

• Presents a positive role model that supports the mission of the school district.
• Receives Principal's visitors (School Board Members, staff, community members, school patrons, etc.) in a courteous manner.
• Serves as liaison for the school principal and promote positive and effective communication with other administrators, district staff, parents, community, and others.
• Receives complaints from parents and school patrons in a sensitive, fair and courteous manner, carefully listening to the complainants' side without making judgment; summarize substance of complaint for Principal to enable him/her to save time in returning complainants' call and communicating concern to appropriate administrator.
• Demonstrates sound judgment in disseminating information and maintaining confidentiality at all times.
• Maintains a working knowledge of district and its policies.
• Coordinates meetings - arrange for facilities, contact participants, and prepare materials.
• Places and receives telephone calls, screening or channeling calls as appropriate; recording accurate messages, scheduling appointment and maintaining calendars, maintain records of the office, process work orders, and purchase orders.
• Takes the initiative to develop needed professional skills appropriate to job assignment including knowledge of computer programs and the ability to create complicated forms, documents, etc. with the software available in the district.
• Facilitates major projects on the campus including but not limited to handouts and materials for presentations, publishing reports.
• Assists campus clerks in whatever their needs might be.
• Orders and maintains office supplies, and process them to appropriate teachers/librarians.
• Demonstrates responsible fiscal control of the campus budget and coordinate with the Principal in reference to purchasing, invoicing, and inventory of items as appropriate.
• Maintains accurate records of all expenditures.
• Other duties as assigned by the principal or designee

Other

• Sorts, opens and delivers mail to principal, teachers, staff
• Maintains confidentiality of position.
• Performs other duties as assigned.

Supervisory Responsibilities:

None

Equipment Used:

Computer, printer, fax machine, calculator, copier and other office equipment as needed,

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Repetitive hand motions; prolonged use of computer. Maintain emotional control under stress.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required