Seasonal Leave of Absence Clerk

Position Title: Seasonal Leave of Absence Clerk (LOA) Clerk

Reports to: Employee Services Manager

Department: People Operations

Classification: Seasonal, Hourly (Non-Exempt)

Pay: $21.50 - $22.25 per hour

Stanislaus Mission

To attract quality-oriented restaurateurs with consistently superior tomatoes and olive oil, keep them through legendary service, and invest in talented people who share our dedication to customer success. 

The Company

Stanislaus Food Products is a nationally recognized, family-owned company known for crafting the finest Italian-style tomatoes and sauces for top-quality Italian restaurants and pizzerias.

If you take pride in the quality of your work and prefer working on a team of talented individuals who share your passion for excellence, we invite you to apply for this exciting opportunity! This is a seasonal position located on-site at our Modesto administrative office.

The Seasonal LOA Clerk supports the People Operations department by processing and tracking employee leave requests while ensuring accuracy and compliance with leave laws. They assist employees and managers by providing information, collecting documentation, and maintaining up‑to‑date records. This role helps ensure a smooth leave process and timely communication throughout each employee’s leave cycle.

During our Harvest season, you will be expected to work at least 6 days a week. You will work any shift to support our Modesto administrative office during this time. Our Season runs from Mid-July through end of September but could extend.

This position will be primarily responsible for:

• Assisting employees with leave of absence inquiries, required forms, and documentation.
• Processing LOA requests including FMLA, CFRA, PDL, ADA, workers’ compensation, and personal leaves.
• Maintaining accurate leave records, tracking deadlines, and updating systems with status changes.
• Communicating with employees, managers, and third‑party administrators regarding leave status and return‑to‑work requirements.
• Collecting, reviewing, and filing medical certifications and other required documents.
• Preparing and sending required notices and correspondence in accordance with legal timelines.
• Coordinating return‑to‑work clearances and ensuring proper documentation is received.
• Supporting Employee Services with audits, reporting, and general administrative tasks.
• Ensuring all leave processes follow federal, state, and company policies.

Minimum Qualifications:

• High school diploma required.
• 1–2 years of administrative or People Operations (HR) support experience.
• Strong communication, organization, and customer service skills.
• Proficient in Microsoft Office.
• Ability to multitask and work in a fast‑paced environment and handle confidential information.

Preferred Qualifications:

• Bilingual preferred (Spanish/Punjabi).
• Familiarity with UKG Pro or other HRIS time systems.

Physical Requirements:

Rare lifting, carrying, pushing, and/or pulling; rare stooping, kneeling, crouching, and/or crawling; and frequent fine finger dexterity. Generally, the job requires the following percentages of time committed to physical activity: 50% or more sitting, 25% or less walking, and 50% or less standing. The job is performed under occasional temperature variations and in an office environment. Unrestricted visual and audio abilities are required for the safety of all employees. The ability to lift up to 35 lbs. is required.

Wellbeing: 

In addition to our solid track record as a stable, growing employer, we offer a variety of different benefits:  

• Social Wellness – Work Experience, Company Holidays, California Sick Time, and Federal and State Leave of Absences.
• Emotional Wellness – Dedicated People Operations Department - our Leaders have an Open Door Policy.  
• Financial Wellness – Bi-Weekly Pay.
• Nutrition Wellness – Access to best-in-class tomato sauce and olive oil products.