Accounts Receivable, Administrative Skills, Background Investigation, Bookkeeping, Calendar Management, Communication Skills, Computer Skills, Copying Machines, Detail Oriented, Event Management, Fast Food, Fax Machines, Furniture, Mail Processing, Meeting Minutes, Office Equipment, Outsourcing, Presentation/Verbal Skills, Printers, Spreadsheets, Systems Maintenance, Writing Skills
Administrative Assistant Job Description (12mth/245 day contract)
Southeast Arkansas Community Based Education Center (SEACBEC)
Address & Location of Business: Business Phone Number:
P.O. Box 968 870-226-6920
931 N. Myrtle- Building D Business Hours/Days:
Warren, AR 71671 7:30AM-4:00PM
Immediate Supervisor:
Devin McDiarmid
870-820-6714
devin.mcdiarmid@warrensd.org
Brief Job Description:
- Direct phone calls and distribute correspondence
- Handle requests and queries appropriately from staff, teachers, and visitors
- Manage calendar and schedule meetings and appointments
- All Occasion Cards: Birthdays, Sympathy, Get Well, etc.
- Prepare agenda, sign in sheets, & take minutes for any meetings
- Check in and out source office supplies once delivered
- Type letters and/or create spreadsheets
- Organize and maintain office filing system
- Prepare Assembly room and/or conference rooms (e.g. make reservations and check equipment) and light hospitality duties.
- Cordially assist and scan background check for visitors entering building
- Event planning, organizing classrooms, office, furniture, etc.
- Faculty time cards, attendance data on spreadsheet
- Email and correspond with area schools, to provide the Director with updates in schedule changes, school events, grades, other deadlines, etc.
- Take attendance for on site area students and notify school secretaries
- Other duties as assigned
Training Areas:
Have work experience as a Staff Assistant, Administrative Assistant or similar role
Computer literacy/skills
Minimum Bookkeeping
Willingness to learn new programs
Attention to details
Familiarity with office equipment (e.g. copiers, printers and fax machines)
Organizational skills/Filing
Verbal and written communication skills
Professionalism while collaborating with varying managerial levels
Multi-tasking
A
Arkansas Association of Educational Administrators