School Treasurer Training Manager

TITLE: School Treasurer Training Manager

LOCATION: Central Office and Training Center

The Kansas City, Kansas Public Schools (KCKPS) is a nationally recognized urban school district that serves approximately 22,000 students and 60+ different languages are spoken in the homes of our students. KCKPS is home to Sumner Academy, the #6 highest rated High School in the Nation and #1 High School in Kansas according to the US News rankings.

With Head Start/preschools, 28 elementary schools, 7 middle schools, and 5 college and career academies/high schools, we are the fifth largest district in the state of Kansas and our student population is approximately 56% Hispanic, 24% African American, 9% White, and 6% Asian. To serve our students, the district employs approximately 4,000 employees including more than 1,800 teachers.

JOB GOAL: As part of part of the Risk Assessment - Student Activities team, this role is

responsible for the planning, coordinating and delivering of comprehensive, financial

training for new and existing school treasurers.

ESSENTIAL FUNCTIONS:

• Proactively serve as the subject matter expert and point of contact for school
• treasurers, building principals & support staff surrounding day-to-day school financial
• operations.
• Plan, implement and monitor the annual schedule of school treasurers to ensure
• deadlines are met and financial procedures are followed.
• Utilize various financial systems and processes to transfer knowledge, ensuring
• compliance with state & local and district guidelines, while mitigating risk and
• following best practices. This includes, but is not limited to, executing training and
• advising on best practices related to school budgets, purchase orders, student
• activity funds, credit cards & student information systems.
• Provide clear and consistent training through a variety of methods including on site
• training, advising, group instruction, written manuals & virtual learning.
• Ensure accuracy and district level oversight in the areas of check writing, daily
• receipts, deposits, transfers, sales tax reporting and positive pay functions.
• Oversee accuracy related to month end expense and sales tax reporting.
• Self-starter, coordinating with other departments by adhering to standard operating
• procedures, Kansas accounting policies, applicable laws etc.
• Develop, implement & maintain training aides such as internal manuals, videos and
• other resources
• Temporaarily serve as back up site treasurer by maintaining compliance of cash management functions.
• In partnership with the Finance Manager, conducts audits of student activity funds.
• Report any significant infractions or misappropriation immediately to the Director of
• Risk Management.
• Upon request, provide information to external auditors surrounding school records.
• Serves as point of contact surrounding student activity processes, system updates,
• Treasurer reporting issues (Business Plus, AA Web, Infinite Campus,
• etc.). Work with vendors & treasurers to provide resolution.

Qualifications:

• Must have excellent financial acumen, organizational skills, ability to build rapport & technical skills
• Must maintain a high sense of integrity, professionalism and confidentiality
• Be held accountable to successfully meet established goals and deadlines
• Other duties as assigned
• Bachelor's Degree in Business Administration, or related field, or combination of applicable education, training and experience relative to the essential functions of this role
• Possess a valid Kansas Driver's License, a personal vehicle in good working condition and have the ability to travel throughout the district between school sites
• Minimum of 6 years of prior related experience. Prior experience in a bookkeeping,audit, payroll or accounting role is preferred.
• Knowledge of USD 500 treasury functions, financial systems and processes is preferred.
• Strong organizational and time management skills

COMMUNICATION / ORGANIZATION: Speak clearly and concisely in written and oral form. Maintain communication with all constituents including district staff. Utilize existing technology effectively in the performance of duties.

Organize work efficiently in order to support the mission and vision of Kansas City,

Kansas Public Schools.

REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

LANGUAGE SKILLS: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports and business correspondence. Ability to effectively present

information and respond to questions from internal and external sources.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to

WORK ENVIRONMENT: This job is performed indoors in a generally clean and healthy climate controlled environment. The noise level is usually quiet.

OTHER SKILLS and ABILITIES: Ability to establish and maintain effective working relationships with all constituents including district staff. Ability to maintain professionalism and respond appropriately in all situations.

TERMS OF EMPLOYMENT: 261 days per year

RATE OF PAY: Based on the KCKPS Classified Salary Schedule

https://www.kckschools.org/hr/classified-salary-schedule-work-page

FLSA STATUS: EXEMPT

REPORT TO: Director of Risk Management

EVALUATION: Performance of this position will be evaluated in accordance with the provisions of the Board''s policy.

SIGNATURES:

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. The individual holding this position performs additional duties and additional duties may be assigned.

Kansas City, Kansas Public Schools is an Equal Opportunity Employer. KCKPS is an equal opportunity employer and shall not discriminate in its employment practices and policies with respect to hiring, compensation, terms, conditions, or privileges of employment because of an individual's race, color, religion, sex/gender (to include orientation, identity, or expression), age, disability, national origin, genetic information, or any other basis prohibited by law.

For more information regarding Title IX please contact:

District Compliance Coordinator

2010 N. 59th Street

Kansas City, KS 66104

913-279-2262

Title IX@kckps.org