School Secretary (26-27)

Baltimore City Public Schools - School Secretary 26-27

School Secretary 26-27 Baltimore City Public Schools 200 E. North Avenue Baltimore MD 21202

Support Staff - Position - School Secretary

Job Number: 8600042447 Start Date: Open Date: Closing Date

Under the supervision of a Principal or central office department or administrator, the Secretary performs a full range of secretarial work and office support duties. Assignment of this job class shall be in accordance with the Baltimore City Public Schools allocation plan for secretarial positions.

Essential Functions

• Exercises sound judgement, tact, and courtesy in screening visitors and telephone calls for superiors, providing information or answering inquiries not requiring superiors attention or referring callers to appropriate sources on own initiative. • Maintains supervisors appointment schedule, revising as necessary to accommodate changing priorities, contacts others to arrange appointments or conferences, notifies superior in advance of appointments, assembles correspondence files and other materials in preparation for meetings. • Devises attractive and efficient formats for materials not covered by standard formats. • Reads correspondence and reports and summarizes information to facilitate superiors review. • Prepares meeting agendas from superiors instructions and other submitted material, providing agendas and related information to superior and others. • Composes correspondence independently or with minimal direction, may sign routine correspondence or form letters for superior. • Makes, revises, or cancels travel arrangements for superiors, maintains expense records, and prepares reports. • Logs and routes correspondence, information, or work instructions from supervisor to staff members, monitors deadlines, and follow-up actions. • Maintains personal and confidential files and oversees maintenance of other important or sensitive record systems. • Receives training in or operates personal computers and/or work processors. • Performs a variety of general office support duties necessary for efficient office operation. • Performs and promotes all activities in compliance with equal employment and nondiscrimination policies, follows federal laws, state laws, school boards policies, and the professional standards.

Desired Qualifications

• Required: Two years of office support experience, including one year in a secretarial role. • Knowledge of business procedures and protocol. • Knowledge of English grammar and usage, spelling, punctuation, and vocabulary. • Knowledge of standard business formats for correspondence, narrative reports, and related materials. • Ability to exercise sound judgment on a variety of matters guided by general instructions. • Ability to locate and retrieve information from a variety of sources and to compile the information following general directions. • Ability to interact with other employees and the public with tact and courtesy. • Skilled in the use of advanced computer programs, including Microsoft Word, Excel, and PowerPoint. • Good verbal and written communication skills, including the ability to compose business correspondence.

Preferred: • High School graduate or equivalent.

Full time or Part time Full time

Additional Details

Qualified candidates for the above position must submit the following:

• Completed online application
• Resume that clearly demonstrates the above minimum qualifications
• It is essential that you include all experiences and education related to the position to which you are applying
• Upload copies of all transcripts - undergraduate, graduate, and all MSDE Certifications
• Must provide three professional references to include name, title, business address, email address, and phone number
• All documentation, certification necessary, scanned copies accepted to substantiate minimum qualifications must be uploaded into the application
• All documentation must be scanned and uploaded to the application

Benefits This position is eligible for benefits. To review the available options, please see the information relevant to the union for this position by viewing the following link: http://www.baltimorecityschools.org

Baltimore City Public Schools City Schools does not discriminate in its employment programs and activities based on race, ethnicity, color, ancestry, national origin, nationality, religion, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy or parenting status, family structure, ability, cognitive, social, emotional, and physical veteran status, genetic information, age, immigration or citizenship status, socioeconomic status, language, or any other legally or constitutionally protected attributes or affiliations. Discrimination undermines our communitys long-standing efforts to create foster and promote equity and inclusion for all. Some examples of discrimination include acts of hate violence, harassment, bullying, or retaliation. For more information, see Baltimore City Board of School Commissioners Policies JBA Nondiscrimination - Students JBB Sex-Based Discrimination - Students JICK Bullying Harassment or Intimidation of Students ACA Nondiscrimination - Employees and Third Parties ACB Sexual Harassment - Employees and Third Parties ACD ADA Reasonable Accommodations and ADA Equity and the accompanying City Schools Administrative Regulations. City Schools also provides equal access to the Boy and Girl Scouts and other designated youth groups. Link to Full Nondiscrimination Notice.

This position is affiliated with the Paraprofessionals and School Related Personnel (PSRP) bargaining unit. This position is affiliated with the City Retirement Plan.