Accounting, Administrative Skills, Billing, Bookkeeping, Calendar Management, Child Protection/Welfare, Communication Skills, Customer Support/Service, Detail Oriented, Documentation, Event Management, Financial Aid, Financial Management, Financial Systems, Interpersonal Skills, Leadership, Microsoft Excel, Microsoft Office, Multilingual, Multitasking, Office Management, Onboarding, Operations, Operations Processes, Organizational Skills, Payroll Administration, Plan Meetings, Problem Solving Skills, Schedule Development, Scholarship, Spanish Language, Systems Maintenance, Tuition Fees, University/School Policies, Vendor/Supplier Relations, Volunteer Management
The Academy of St. Matthias the Apostle is seeking a highly organized, mission-driven School Office Manager to oversee front office operations, financial processes, and family engagement systems. This role serves as a key liaison between the school, families, and the Archdiocese, ensuring that all operations reflect excellence, professionalism, and Catholic values.
The ideal candidate brings a strong accounting background, attention to detail, and the ability to support families with clarity, compassion, and discretion.
The hourly rate for this role is $19.00 to $22.00 with excellent benefits
Oversee daily operations of the school office
- Manage calendars, scheduling, and school-wide communications
- Coordinate meetings, events, and vendor relationships
- Maintain organized systems for records, files, and compliance
Financial Management & Accounting (KEY PRIORITY)
- Manage tuition accounts and support families using FACTS
- Monitor billing, payments, and financial records
- Serve as liaison to bookkeeper and Archdiocesan financial offices
- Assist with payroll processes and reporting
- Support financial aid tracking, scholarships, and account adjustments
- Communicate professionally with families regarding tuition and balances
Support & Engagement
- Serve as a welcoming and professional point of contact for families
- Assist families with enrollment, re-enrollment, and financial processes
- Provide clear, compassionate communication regarding school policies
- Maintain confidentiality while supporting sensitive family situations
Administrative & HR Support
- Assist with onboarding, compliance, and staff documentation
- Support Safe Environment and Child Protection processes
- Coordinate volunteers and service hour tracking
- Support leadership projects and school initiatives
Qualifications
Required:
- Strong accounting or financial management experience
- Excellent organizational and multitasking skills
- Strong communication and interpersonal skills
- Ability to handle confidential information with discretion
- Proficiency in Microsoft Office (especially Excel)
Preferred:
- Experience with FACTS SIS/Financial or similar systems
- Experience working in a school or family-centered environment
- Bilingual (Spanish preferred)
Core Competencies
Professionalism and discretion
Problem-solving and initiative taker
Strong customer service mindset
Alignment with Catholic mission and values
Please forward your resume to: principal@st.matthias.org
A
ARCHDIOCESE OF WASHINGTON