School Office Manager II

School Office Manager II

Salary

$4,412.25 - $5,316.83 Monthly

Location

School Sites, CA

Job Type

11.5 Month/Year; 8 hours/Workday

Job Number

26-427-1

Division

Instructional Services

Opening Date

06/29/2026

Closing Date

7/12/2026 11:59 PM Pacific

Max Number of Applicants

50

Salary Schedule Range

58

• Description
• Benefits
• Questions

RECRUITMENT DETAILS

This posting will close once a sufficient number of applications have been received. Your prompt application is encouraged.

THE ELIGIBILITY LIST WILL BE VALID FOR 6 MONTHS

Under the direction of a Principal, perform a variety of secretarial and complex clerical support duties to relieve the school site administrator of administrative and clerical detail; plan, coordinate and organize office activities and coordinate flow of communications, correspondence and information on behalf of an administrator and school site.

DISTINGUISHING CHARACTERISTICS BETWEEN RELATED JOB CLASSES

The School Office Manager II classification performs secretarial duties in support of a Principal of a Middle School. Incumbents provide support for larger and more complex office operations as compared to positions in the job class of School Office Manager I, at elementary sites, but not to the extent of a School Office Manager supporting a K-8 program.

ESSENTIAL DUTIES/RESPONSIBILITIES

• Receive visitors, including administrators, staff, students, parents and the public; provide assistance and respond to inquiries in person, by phone, via email or fax or direct inquires to appropriate personnel; exercise independent judgment in resolving a variety of issues; refer difficult issues to the administrator; provide technical information related to school operations and related programs, events, time lines, processes, policies and procedures.
• Compile, input and update student information data into an assigned student information system, such as enrollment/withdrawal, attendance, emergency contact or medical notations; establish and maintain automated records and files; initiate queries, develop spreadsheets and generate various letters, reports and data and mailing labels; assure accuracy of input and output data.
• Prepare, evaluate and modify a variety of forms, applications and documents related to assigned functions; duplicate, assemble, distribute, collect, verify and assure accuracy and completeness of various documents.
• Compose, independently or from oral instructions, note or rough draft, a variety of materials such as inter-office communications, forms, letters, memoranda, bulletins, lists, notices, work orders, requests, flyers, contacts, catalogs, brochures and other materials.
• Monitor inventory levels of office and designated school supplies; order, receive and maintain appropriate inventory levels of supplies; distribute supplies to faculty and staff.
• Perform various clerical accounting duties in support of school operations as assigned; calculate, prepare and revise accounting data; balance, monitor and update accounts and budgets with income and expenditures; process and verify payroll materials and information as required; collect, receive and account for incoming monies as assigned; prepare and distribute deposits.
• Track and verifies employee absences and prepares monthly payroll timesheets, submitting it for final review and approval by the principal;
• Assist in coordinating, arranging and setting up for various meetings and special events such as field trips and luncheons; maintain appointment and activity schedules and calendars; maintain the school master calendar as required; reserve facilities, services and equipment for meetings and other events.
• Assist the administrator in assuring a safe and secure school environment for students and staff; assist with resolving safety issues as needed; assist with emergency drills.
• Log in to the Districts sub-caller system to review reported teacher absences and verify that substitutes are scheduled as needed; contact appropriate personnel to ensure coverage is available for an absent teacher; provide substitutes employees directions and brief orientation upon arrival at the school; serve as the liaison to report clerical and custodial/maintenance substitute coverage needs with designated District personnel.
• Receive, sort, open and distribute incoming mail, packages and materials; prepare outgoing mail and materials for distribution; prepare and distribute informational packets and bulk mailings.
• May plan, assign and direct the work of student helpers, and other clerical assistants including volunteers and noon aides hired for playground supervision.
• Performs other job related duties as assigned.

MINIMUM ENTRANCE QUALIFICATIONS

Education/Experience

High school diploma, or an equivalent AND two (2) years of experience performing progressively responsible clerical/secretarial duties/responsibilities, including data/record management and public contacts. Experience managing student records is desirable.

• Alternate variations of education/experience may be considered by Personnel Commission staff as acceptable to qualify for participation in the examination process resulting in an eligibility list.

Licenses/Certifications/Special Requirements

Valid California Class C Drivers License

JOB COMPETENCIES: Knowledge, Skills, and Abilities

Knowledge of:

Principles and methods of records maintenance, storage and retrieval.

Numerical, alphabetical and subject matter filing systems.

Correct English usage, grammar, spelling, punctuation and vocabulary.

Applicable, laws, codes, regulations, policies and procedures

Telephone techniques and etiquette.

Interpersonal skills using tact, patience and courtesy.

Modern office practices, procedures and equipment.

Mathematic calculations.

Ability to:

Learn and apply rules and regulations involved in assigned program functions;

Work effectively with a diverse student and community population;

Maintain the security of confidential materials;

Analyze situations accurately and adopt an effective course of action;

Comprehend and follow directions given verbally and in writing;

Demonstrate mental acuity sufficient to perform the essential functions of the position;

Communicate effectively both orally and in writing;

Establish and maintain systems for record keeping;

Establish and maintain cooperative and effective working relationships with others;

Meet schedules and time lines;

Work independently under general direction;

Be motivated to produce high quality work product;

Maintain a work pace appropriate to the position

Nondiscrimination in Employment

The CVUSD Governing Board is committed to providing equal opportunity for all individuals in district programs and activities. District programs, activities, and practices shall be free from unlawful discrimination, including discrimination against an individual or group based on race, color, ancestry, nationality, national origin, immigration status, ethnic group identification, ethnicity, age, religion, marital status, pregnancy, parental status, physical or mental disability, sex, sexual orientation, gender, gender identity gender expression, or genetic information; a perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics. (BP 0410). Any applicant who attempts to directly contact individual Board Members with the intent of influencing the deciaion of the Board will be considered disqualified from candidacy for this position.

BENEFITS

MEDICAL/PRESCRIPTION INSURANCE: Employees holding regular/permanent positions at 27.5 or more hours per week shall be eligible to participate in a variety of District plans. Employee contribution amount towards a premium varies based on medical plan. Family coverage is also available with an additional employee monthly paid premium. NOTE: Employees with assignments fewer than 27.5 hours per week are eligible to participate / buy-in into medical plans at full cost.

DENTAL INSURANCE: Employees holding regular/permanent positions at 30.0 or more hours per week shall be eligible to participate in the District-paid coverage for family dental insurance.

VISION CARE INSURANCE: Employees holding regular/permanent positions at 30.0 or more hours per week shall be eligible to participate in the District-paid coverage for family vision insurance.

HOLIDAYS: Up to fourteen paid holidays per year.

LIFE INSURANCE: Employees holding regular/permanent positions at 30.0 or more hours per week shall be eligible to participate in the District-paid coverage for family life insurance.

VACATION: Employees with one to three years of service earn 12 vacation days per year (employees working less than 12 months shall earn vacation on a pro rata basis). The number of vacation days earned increases with longevity up to 20 days per year after 15 years of service.

SICK LEAVE: One day per month, cumulative from year to year (employees working less than 12 months shall earn sick leave on a pro rata basis).

RETIREMENT: Employees holding regular/permanent positions at 4 or more hours daily AND at least 20 hours weekly are covered by Public Employees Retirement System (PERS) and Social Security. Contributions are made by both the employee and employer. Click to visit Public Employees Retirement System(CalPERS) website.

Employees holding positions that are fewer than 4 hours per day or 20 hours per week are enrolled in APPLE, an alternative to Social Security. Contributions are made by both the employee and employer.

SALARY STEP MOVEMENT: First day of fiscal year (July 1st) for those employees in working status at least 75% of work year.

LONGEVITY COMPENSATION: Upon completion of 7, 10, 14, 20, 24, and 29 years of service from the hire date, employees receive an additional 2 1/2% salary increase.

REPRESENTATION: Classified staff (with the exception of Campus Safety Assistants) are represented by Chapter 620, CSEA.

01

Please describe two (2) projects or examples of work products from past employment that demonstrates your highest level of responsibilities and decision making that were assigned to you in the position(s). Please include your position title and place of employment in your response.

02

Describe a situation where you have had to research and resolve a complex problem. Explain the process and details involved, your involvement/responsibility and the final outcome. In your response, please specify the name of the organization where you worked at the time and your job title.

03

Do you have experience working in a school district? If so, what types of student databases are you proficient in, if any?

04

If you answered Yes to the question above, please describe this experience. If you answered No to the question above, please describe your comparable experience.

Required Question

Employer Conejo Valley Unified School District

Address 750 Mitchell Rd

Newbury Park, California, 91320

Phone 805-498-4557

Website http://www.conejousd.org