Scheduling Coordinator

Job Title: Plant Production Scheduling Coordinator

M-F day shift

Long term opportunity to grow within company

Job Description

The Plant Production Scheduling Coordinator is responsible for coordinating production scheduling activities at the plant, with a focus on quality assurance and accurate documentation. This role ensures the accuracy and efficiency of production workflows by managing batch scheduling, maintaining labeling and production supplies, updating key performance indicators (KPIs), and keeping all records and filing current. The coordinator works closely with labeling personnel and production teams to ensure labels are correct, production plans are clear, and operations run smoothly and efficiently.

Responsibilities

• Coordinate production scheduling activities for the plant to support efficient and timely manufacturing execution.
• Review and validate total demand requirements for product batches to determine optimal batch sizes and proper warehouse allocation.
• Generate and issue batch tickets as required to support manufacturing execution and ensure production teams have accurate instructions.
• Respond to informal product requests from authorized approval sources, prioritizing batches and providing visibility into production status.
• Determine manufacturing resource requirements, including materials, labor, and equipment, and schedule these resources for optimal utilization.
• Review resource constraints such as material availability, labor capacity, and equipment readiness, and adjust production schedules accordingly while considering contingency plans.
• Notify appropriate parties when schedules need modification, especially when changes may affect customer promise dates.
• Verify all production batch tickets for accuracy of allocations and notify relevant departments to correct any discrepancies.
• Input daily information for completed production batches into spreadsheets to monitor batch-specific information and downtime key performance indicators (KPIs).
• Maintain and update plant KPI data to support performance tracking and continuous improvement initiatives.
• Maintain and order production and labeling supplies to ensure uninterrupted operations and accurate labeling.
• Work with labeling personnel to ensure all labels are correct, compliant, and printed properly for each production batch.
• Keep the production planning board in good order, ensuring it accurately reflects current schedules and priorities.
• Keep all filing and documentation up to date, including production records, batch tickets, and related administrative documents.
• Provide backup support to the Administrative Assistant as needed to ensure continuity of administrative functions.
• Participate in Total Quality and ERP processes, supporting system updates, data accuracy, and process adherence.
• Take an active role in hazard recognition and injury prevention by following all safety rules and regulations and reporting all injuries and incidents to a supervisor.
• Follow all environmental rules and regulations to ensure hazardous materials and waste are managed in an environmentally responsible manner.
• Demonstrate commitment to the company's safety and quality programs by consistently following established policies and procedures.
• Perform other duties and assignments as directed by management to support plant operations and business needs.

Essential Skills

• High School Diploma or equivalent experience.
• Experience using Microsoft Office applications.
• Proficiency in Microsoft Excel for data entry, tracking, and reporting of production batches and KPIs.
• Strong problem-solving skills and the ability to address issues related to scheduling, resources, and documentation.
• Ability to read and interpret documents such as procedure manuals, operating and maintenance manuals, and safety rules.
• Ability to use a computer for all required company processes, procedures, and training.
• Attention to detail and accuracy when reviewing batch tickets, labels, and production documentation.
• Ability to coordinate multiple tasks and priorities in a production environment.
• Strong communication skills to collaborate effectively with production teams, labeling personnel, and other departments.

Additional Skills & Qualifications

• Experience in production planning or coordination in an industrial or manufacturing environment.
• Familiarity with ERP systems and participation in Total Quality and ERP processes.
• Experience working with labeling processes and documentation control.
• Comfort working with KPI tracking and performance metrics.
• Organizational skills to maintain up-to-date filing systems and production records.

Work Environment

This role operates in an industrial-type work environment within a plant setting. The position requires extensive computer usage for up to 8 hours per day, with most tasks performed at a workstation or office area within the facility. The role involves regular interaction with production areas, labeling personnel, and other plant staff, and may require moving between office and production floor environments. There are no unusual environmental, lifting, or exertion requirements associated with this position, but adherence to all plant safety and environmental rules is essential. The coordinator works within a structured environment that emphasizes safety, quality, accurate documentation, and effective use of production resources.

Job Type & Location

This is a Contract to Hire position based out of Dayton, NV.

Pay and Benefits

The pay range for this position is $20.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Dayton,NV.

Application Deadline

This position is anticipated to close on Jun 30, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.