Scheduling Assistant

Hiring for a Part-Time Scheduling Assistant in Putnam!

Job Description

The Scheduling Assistant provides administrative and scheduling support to the patient staffing office by coordinating staffing coverage, communicating with clinical staff and department leadership, maintaining scheduling records, supporting timekeeping processes, and assisting with workforce scheduling activities. This role plays a key part in ensuring adequate staffing coverage for the patient staffing office, Emergency Department, Medical/Surgical units, PIP, ICU, and other designated departments.

Responsibilities

• Coordinate staffing coverage for the patient staffing office, Emergency Department, Medical/Surgical units, PIP, ICU, and other designated departments to help ensure appropriate staffing levels.
• Provide administrative and scheduling support to the patient staffing office, including organizing schedules and updating staffing information.
• Communicate clearly and professionally with clinical staff and department leadership regarding scheduling needs, changes, and coverage issues.
• Maintain accurate scheduling records and documentation in accordance with established procedures.
• Support timekeeping processes by assisting with tracking hours, schedules, and related information for staff.
• Assist with workforce scheduling activities, including adjusting schedules and coordinating coverage during peak times or staffing changes.
• Handle a large volume of incoming calls related to scheduling, staffing coverage, and general inquiries, while providing excellent customer service.
• Schedule appointments and staffing shifts in a timely and organized manner.
• Provide general administrative support to the staffing office as needed, including data entry and record maintenance.

Essential Skills

• Strong customer service skills with the ability to communicate professionally with clinical staff and leadership.
• Ability to schedule appointments and coordinate staffing schedules accurately and efficiently.
• Capability to handle a large volume of phone calls while maintaining a calm and organized approach.
• Administrative support experience, including record keeping and data entry.
• Scheduling and coordination skills in a fast-paced environment.
• High school diploma or GED.

Additional Skills & Qualifications

• Comfort working in a medical office or healthcare-related environment.
• Attention to detail and strong organizational skills when managing multiple schedules.
• Ability to learn and follow established timekeeping and scheduling procedures.
• No professional license required for this position.

Work Environment

This position is based in a medical office environment and typically requires 15 to 25 hours of work per week. The regular schedule includes every other weekend from 8:00 a.m. to 4:00 p.m., with a 30-minute unpaid lunch break. On weeks when weekend shifts are not scheduled, the workdays are Tuesday, Wednesday, and Thursday from 8:00 a.m. to 4:00 p.m. During the first month, the training period includes working a few weekdays to train with the weekday manager, as well as every other weekend to train with the weekend team. The setting is professional and service-oriented, with frequent phone and in-person interactions and a focus on supporting clinical operations through effective staffing and scheduling.

Job Type & Location

This is a Contract position based out of Putnam, CT.

Pay and Benefits

The pay range for this position is $20.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Putnam,CT.

Application Deadline

This position is anticipated to close on Aug 11, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.