Sales & Marketing Coordinator

Apply

Description

Company Overview:

BioStem Technologies is a leading medical technology company focused on advanced wound care and regenerative medicine. We develop and commercialize placental tissue allografts, cutting-edge wound care products, and surgical solutions aimed at improving patient outcomes.

Essential Duties & Responsibilities:

• Sales support: Oversee production of sales collateral; coordinate product/service information and pricing updates; ensure materials are current and on-brand.
• Maintain roster of current Sales team and distribution lists, ensuring they have access to Tech Stack and are equipped with tools needed in the field
• Manage marketing assets, including collateral, apparel and inhouse tradeshow material
• Coordinate sales meetings, demos, and follow-ups;
• Marketing coordination: Assist in planning and executing marketing campaigns across email, social, website, and events; coordinate schedules, assets, and approvals.
• Assist with the production and distribution of marketing content (flyers, one-pagers, case studies, newsletters) working with internal stakeholders and vendors as needed.
• Support event logistics for local conferences and meetings, trade shows, webinars, and customer events (registration, materials, booth needs, run-of-show, post-event follow-up).
• Monitor and respond to inbound inquiries from web forms, email, or phone; route leads appropriately and ensure timely responses.
• Reporting & administration: Assist with tracking campaign performance and sales activity; compile weekly/monthly dashboards (leads, conversion, pipeline, revenue, engagement).
• Support and coordinate content creation for internal communications mediums
• Manage marketing and sales calendars; coordinate deadlines, approvals, and communication between teams.
• Maintain shared files, templates, brand assets, and vendor contact lists; help document processes and best practices.
• Support basic website updates (as applicable) and ensure accuracy of listings, bios, and product/service information.
• Other duties as assigned to support business goals.

Requirements

Qualifications:

• Required: Associate or Bachelors degree in Marketing, Business, Communications, or related field (or equivalent experience).
• 13 years of experience in a sales support, marketing coordination, or administrative role (B2B experience a plus).
• Proficiency with Microsoft 365 (Word, Excel, PowerPoint, Outlook) and comfort learning new tools.
• Strong written and verbal communication skills, with attention to detail and deadlines.
• Preferred: Experience with email marketing and marketing automation tools (e.g., Mailchimp, HubSpot).
• Basic knowledge of social media scheduling tools and website CMS platforms (e.g., WordPress).
• Familiarity with light graphic editing tools (e.g., Canva, Adobe Express) and brand guidelines.
• Highly organized with strong project coordination and time-management skills.
• Customer-focused mindset; able to communicate professionally with prospects, customers, and partners.
• Ability to manage multiple priorities, follow through, and work effectively with minimal supervision.
• Strong analytical and reporting skills; comfortable working with spreadsheets and metrics.
• Collaborative team player who can coordinate across Sales, Marketing, Operations, and Leadership.
• Problem-solver with a continuous-improvement mindset; able to document processes and propose efficiencies.
• Discretion in handling confidential information and customer data.

In addition to competitive compensation, we offer a comprehensive benefits package including:

Opportunities for professional growth and development

A dynamic and supportive work environment

401K plan with employer match

Major medical insurance

Company paid dental and vision insurance

Company paid holidays and paid time off

Employee recognition programs and events

BioStem Technologies Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.