Administrative Skills, Calendar Management, Communication Skills, Data Entry, Detail Oriented, Editing, Establish Priorities, Event Management, Inventory Management, Lift/Move 25 Pounds, Mail Processing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, Order Supplies, Organizational Skills, Physical Demands, Presentation/Verbal Skills, Sales, Team Building, Time Management, Willing to Travel, Writing Skills
LOCATION
Reston, VA
POSTED
9 days ago
Job Title: Full-time Sales and Office Assistant
Location: Guidance Residential HQ, Reston VA
Department: General Office
Position Type: Full-time, Non-Exempt
Job Summary:
We are seeking a motivated and detail-oriented Full-Time Sales and Office Assistant to assist with general office duties and provide support to our team. This is an excellent opportunity for someone looking to gain hands-on experience in a professional office environment while helping with administrative tasks and maintaining the office space.
Key Responsibilities:
Perform accurate and timely data entry into internal systems and databases
Assist with organizing and maintaining digital and physical files
Prepare and edit documents, reports, and correspondence
Support scheduling and calendar management for meetings and events
Help with mailing, scanning, copying, and filing tasks
Sort and distribute incoming mail and packages; prepare outgoing mail and coordinate courier or shipping services as needed.
Assist with weekly breakfast setup and cleanup, as well as office lunch events when scheduled.
Order supplies for the office and kitchen to ensure all necessary items are stocked
Maintain the cleanliness and orderliness of common areas (e.g., kitchen, break room, and meeting spaces, storage areas)
Assist with organizing and maintaining an inventory of special event materials
Assist with the shipping of event booth equipment and other event materials to ensure timely delivery and return
Assist on-site with special events, including traveling off-site and overnight travel as needed
Inspect event booth equipment before and after every event to ensure good condition.
Provide general administrative support to various departments, as assigned
Ensure that office supplies are organized and readily available
Assist with special projects as needed
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Ability to lift and carry up to 25 pounds regularly, and up to 50 pounds occasionally (e.g., when handling event booth equipment, supply deliveries, or shipping materials. Ability to stand, walk, bend, and reach for extended periods, particularly during event setup and breakdown.
Qualifications:
Currently enrolled in or recently graduated from a college or university program
Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace
Strong attention to detail and organizational skills
Excellent written and verbal communication skills
Ability to handle multiple tasks and prioritize effectively
Reliable, punctual, and professional demeanor
Ability to maintain a clean and organized office environment
Availability for occasional overnight or weekend travel to assist with special event
Work Schedule:
9am to 5:30pm
Monday-Friday (On-site)
Occasional weekend or evening work on an as-needed basis
Benefits:
Gain real-world office experience
Opportunity to develop professional skills and build your resume
Flexible schedule to accommodate academic commitments
Potential for future employment opportunities
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Ability to lift and carry up to 25 pounds regularly, and up to 50 pounds occasionally (e.g., when handling event booth equipment, supply deliveries, or shipping materials. Ability to stand, walk, bend, and reach for extended periods, particularly during event setup and breakdown.