Sales Administrator

Sales Administrator

FLSA Status: Exempt

Job Purpose

We are seeking a motivated and detail-oriented Sales Administrator to join our team and support our Corporate Project Manager and Sales Team. In this role, you will be responsible for a variety of tasks that will assist with daily operations, customer interactions, and marketing efforts. Your organizational skills, ability to multitask, and proactive attitude will be key in ensuring smooth operations and helping the sales team focus on achieving their goals.

Duties and Responsibilities

• Assist Corporate Project Manager in estimate creation and contract processing.
• Set up new and maintain existing required customer portals.
• Provide customers with updated certificates of insurance, W9's, and WBENC documentation.
• Facilitate positive customer onboarding experience.
• Collaborate with third party vendors to maximize digital ad spending.
• Support the planning and organization of industry events and trade shows.
• Manage the inventory of marketing materials and coordinate the design and ordering of new materials when needed.
• Provide administrative assistance to the sales & estimating teams and contract administrator as needed.
• Help with preparing reports, handling client communications, and performing other tasks to ensure smooth team operations.
• Assist with other company projects as needed.

Qualifications

• High school diploma required. Bachelor's degree in business, marketing, or a related field preferred.
• 1-2 years of experience in a sales support, administrative, or marketing role preferred, preferably in a B2B environment.
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with social media platforms and tools (LinkedIn, Facebook, etc.)
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• High attention to detail and accuracy.

Working conditions

Physical Demands and Work Environment: The physical demands and work environment characteristics described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Physical demands: While performing the duties of this job, the team member is required to sit; walk; stand for up to seven (7) hours at a time; use hands to handle objects; reach with hands and arms; balance, stoop, talk and hear. The team member must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by the job include vision and ability to read documents and a computer screen. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. While performing the duties of this job, the team member is exposed to a noise level that is usually minimal to moderate.

Reports To

This position reports to the Corporate Project Manager.

AAP/EEO Statement

GroundSystems provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

General Information

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. GroundSystems reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. GroundSystems may require an employee to perform duties outside his/her normal description.

Acknowledgement

Employee signature below constitutes employee's understanding of the requirements, essential functions, and duties of the position.