Safety Coordinator

COMPANY SUMMARY 

We are a family of companies providing innovative water treatment solutions and services to customers across the United States. As one of the nation’s largest full-service water treatment equipment distributors, we support every segment of the water and wastewater treatment industry. Our companies represent industry-leading equipment manufacturers and are recognized as leaders within their respective markets. Together, we offer a comprehensive product portfolio, value-added design support, and aftermarket parts and services to both municipal and industrial customers. 

POSITION SUMMARY 

Vessco Water is seeking a detail-oriented and proactive Safety Coordinator to support the implementation, maintenance, and administration of our corporate environmental, health, and safety programs. Working closely with the Safety Director, the Coordinator will play a vital role in ensuring regulatory compliance, managing safety documentation, tracking training completion, and supporting our Platform Partners (PP) across the organization. This role is essential to maintaining a robust safety culture and ensuring all administrative and compliance data is accurately managed. 

KEY DUTIES & ESSENTIAL FUNCTIONS:

Compliance Program Management 

• Program Updates: Annual update of existing compliance programs and compilation of the master program document. 

• Hazard Communication: Oversee the management of Safety Data Sheets (SDS) and support secondary labeling needs. 

• OSHA Recordkeeping: Update OSHA 300 logs as necessary and prepare annual OSHA 300A documents. 

• Data Management: Upload safety programs, incident alerts, and all supporting compliance content to the Safety101 platform. 

Training Support & Documentation 

• Scheduling: Provide administrative support for the scheduling of training sessions. 

• Progress Tracking: Monitor team member progress on assigned training modules. 

• Recordkeeping: Document completed training and create/disseminate training certificates when required. 

Incident Management 

• Recordkeeping: Complete OSHA recordable components, including gathering team member information, medical documentation, and supporting statements. 

• System Resolution: Manage and resolve open incident logs within the Safety101 platform. 

• Internal Communications: Draft and prepare Incident Alerts for distribution. 

Insurance & Prequalification 

• Claim Reporting: Responsible for filing initial insurance claim reports to the carrier. 

• Client Prequalification: Complete third-party and client-required prequalification packages to support business operations. 

• Platform Partner (PP) Support & Administration 

• Hazard Documentation: Document and log observed hazards resulting from site visits into Safety101. 

• Platform Administration: Provide ongoing administrative support for the Safety101 platform. 

Leadership & Personal Growth 

• Professional Development: Proactively identify and pursue opportunities for personal and professional growth within the EHS field. 

SUPERVISORY RESPONSIBILTIES

• None 

REQUIRED QUALIFICATIONS:

Education 

• Associate degree in Occupational Safety, Environmental Health & Safety (EHS), Business Administration, Human Resources, Risk Management, or a related field; equivalent experience may be considered. 

Experience 

• 2+ years of experience in an administrative, compliance, safety, human resources, risk management, or related support role. 

• Experience maintaining records, managing documentation, and coordinating compliance-related activities. 

• Experience working with databases, software platforms, or learning management systems (LMS). 

• Experience supporting multiple stakeholders in a fast-paced environment. 

KNOWLEDGE & SKILLS

• Strong organizational skills with exceptional attention to detail and accuracy. 

• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams. 

• Strong written communication skills with the ability to prepare reports, correspondence, and safety-related communications. 

• Ability to manage multiple priorities, deadlines, and projects simultaneously. 

• Strong customer service and relationship management skills. 

• Ability to handle confidential information with professionalism and discretion. 

• Strong data entry, recordkeeping, and document control capabilities. 

• Ability to work independently while collaborating effectively with cross-functional teams. 

PREFERRED QUALIFICATIONS 

• Bachelor's degree in Occupational Safety, Environmental Health & Safety (EHS), Business Administration, Human Resources, Risk Management, or a related field. 

• Experience with Safety101 or similar safety platforms is highly preferred 

• Experience with OSHA recordkeeping requirements, including OSHA 300 and OSHA 300A logs. 

• Experience administering safety management systems, learning management systems, or compliance platforms such as Safety101. 

• Knowledge of Hazard Communication requirements and Safety Data Sheet (SDS) management. 

• Experience supporting safety programs in construction, industrial, manufacturing, utility, or field service environments. 

• OSHA 10-Hour or OSHA 30-Hour certification preferred. 

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

While performing the duties of this job, the employee is regularly required to sit.  The employee frequently is required to talk or hear.  The employee is occasionally required to stand and use hands to finger, handle, or feel objects, tools or controls.  The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.  Standard office environment. While performing the duties of this job, the employee is occasionally exposed to fumes or airborne particles. The noise level in the work environment is minimal. 

BENEFITS:

• Health insurance

• 401(k)

• Dental insurance

• Life insurance

• Paid time off

• Vision insurance

We are an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local laws.

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