Risk and DOT Compliance Coordinator

Description

• Develop, implement and oversees on-going safety and risk management training programs for VinLux employees to include training seminars, identifying hazards and exposures prior to loss, accident and incident report preparation, etc.
• Produce, maintain and track required safety training, records and retention.
• Conduct monthly safety inspections for operations in Northern and Southern CA.
• Coordinates, oversees, and provides guidance to all departments on safety program development and implementation, and on identifying, evaluating, eliminating, or reducing risks. 
• Maintain current knowledge of laws/regulations pertaining to safety, safety programs and compliance and provide frequent and on-going updates for VinLux.
• Develop and maintain effective communications and relationships with all staff and assists management in conducting detailed accident investigations and remediation.
• Responds and assists to safety audits and investigations.
• Coordinating driver training and skill assessment to include on-boarding training and orientation, remedial training.
• Maintains and assists with compliance of DOT and FMCSA regulations.  
• Responsible for conducting all tasks associated with: Driver Qualifications, Driver Training and Driver Records while identifying and resolving compliance and non-compliance issues and resolving them in a timely manner.
• Conduct weekly audits of drivers to ensure compliance and productivity through a fleet management and tracking software system.
• Issue and maintain fleet cards for company drivers and company owned power units.
• Maintain roadside inspections and citations including overweight, traffic violations, etc.
• Review Driver Vehicle Inspection Reports (DVIR) daily and communicate with driver management to correct and validate the resolution.
• Responsible for maintaining compliant files and records and efficient use of Hours of Service. 
• Manage safety and quality incident tracker associated with all not at fault and at fault incidents.
• Maintain internal database with current driver status, license information, and DOT compliance information.
• Manage driver logs to ensure timely and accurate completion, as well as compliance with Federal DOT regulations.
• Investigate and track all accidents to meet both company and FMCSA and DOT requirements.
• Assume primary responsibility and is point person in responding to personal injury and vehicle accidents with investigations. Determination of cause and preventability and identifying potential trends.
• Processes, administers and manages all injury and liability claims and works closely with the Human Resources Department in accordance with company policy.
• Provide expertise in all matters related to OSHA regulations and ensure company operations are compliant at all times.
• Maintain OSHA Logs and annual OSHA Reporting and Submission of workplace injuries to DOL via ITA System 
• Ensure required regulatory and compliance postings in all locations.
• Implements Injury and Illness and Prevention Plan, Emergency Action Plan and schedules appropriate safety drills
• Conduct the renewal and MCS-150 filing for the company every other year.
• Oversee Department of Motor Vehicle Employee Pull Notice Program for both facilities. 
• Performs other duties as assigned

• Previously provided safety compliance to a workforce or trucking fleet.
• Working knowledge of worker’s compensation system and OSHA in California including workplace safety and reporting.
• Ability to read and interpret documents relating to safety rules, maintenance and operating instructions as well as technical procedure manuals and government regulations.
• Ability to effectively present information as well as the ability to write routine reports and correspondence and produce useful management reports.
• Must be able to travel between both company facilities in Northern and Southern CA, as required
• Strong organizational, interpersonal and communication skills with the ability to assess, coach, train and mentor employees.
• Fluency in Spanish, both oral and written is highly desired.
• Knowledge of general and auto liability claims administration.
• Injury and damage claim investigation; principles and procedures of accident prevention. 
• Effectively plan, organize, conduct and coordinate a comprehensive risk management program.

• Maintain highest levels of integrity and confidentiality with sensitive information encountered during the course of work and use sound professional judgement and ethics.
• Able to utilize latitude given within job parameters to make independent decisions.
• Capability to take initiative, problem solve, handle multiple tasks, ability to re-prioritize duties and work well under pressure to meet deadlines.
• Ability to manage multiple projects, establish priorities, and accomplish goals and objectives.

•  Proficient to advanced level for Microsoft Programs including Word, Excel and Outlook

• 3 years+ of Safety experience in related transportation compliance.
• 3 years+ with FMCSA and DOT requirements.
• 2 years+ of Electronic Log compliance.
• Expertise and extensive knowledge of DOT rules and regulations.

• A Bachelor’s degree from an accredited college or university in occupational health, occupational safety or a closely related field.

• Health Benefits – Medical, Dental, Vision, Disability & Life insurance
• 401k with employer match
• Generous Time Off including PTO and 12 paid holidays
• Modern Health virtual mental health & coaching visits
• Wine discounts!