RFP & Grant Specialist

OE Solar is seeking a?highly organized, detail-oriented Construction Proposal & RFP Writer?to support our growing team. This role is responsible for developing clear, compelling, and competitive proposals, qualifications packages, and bid responses (RFP/RFQ/BIDs) that effectively communicate our company’s expertise, value, and capabilities. The ideal candidate excels at writing, coordinating complex submissions, managing deadlines, and collaborating with internal stakeholders across multiple departments. 

Key Responsibilities 

Proposal & RFP Development 

• Oversee all?RFP/RFQ/BID responses, ensuring compliance with requirements and timely submission. 
• Search for and track relevant RFP opportunities across multiple procurement platforms. 
• Read, interpret, and analyze all RFP requirements, specifications, and scoring criteria. 
• Write clear, persuasive, and customized proposal narratives tailored to each opportunity. 
• Prepare, assemble, and format all required documents, attachments, pricing sheets, appendices, and forms. 
• Manage digital submissions and maintain credentials for procurement websites. 
• Maintain and update proposal templates, boilerplate content, past submissions, resumes, bios, project profiles, and company qualifications. 

Project Coordination & Content Management 

• Schedule and lead proposal kick-off meetings; coordinate task assignments and timelines. 
• Work with project managers, subject matter experts, Marketing, and Sales Operations to gather necessary content including site photos, references, project descriptions, technical literature, and white papers. 
• Ensure work contributions from multiple departments are accurate, complete, and consistent with internal quality-control standards. 
• Maintain a centralized repository of proposal content, shared drives, and marketing collateral. 
• Track opportunities, submissions, deadlines, revision requests, and follow-up actions. 
• Attend pre-bid meetings, RFP walkthroughs, and related sessions to gather critical site information when required. 

Writing, Editing & Quality Control 

• Create and refine written materials including proposals, qualifications, marketplace boilerplate, website content, and procurement-related documentation. 
• Apply strong editing skills to ensure accuracy, clarity, consistency, and compliance. 
• Utilize creative writing techniques where appropriate to enhance engagement and persuasiveness. 
• Ensure all final submissions adhere to organizational standards and state procurement requirements.  

Qualifications 

• 3–5 years of professional experience in?proposal writing, RFP development, copywriting, or technical writing. 
• Experience in the?construction industry?or related field strongly preferred. 
• Strong command of English; degree in English, Communications, or similar field preferred. 
• Knowledge of?procurement processes, government RFP/RFQ/BID structures, and state procurement laws (NY experience is a plus). 
• Proficiency in?Microsoft Office, Adobe Acrobat, and document-editing tools? 
• Strong organizational skills, attention to detail, and ability to manage multiple deadlines simultaneously. 
• Excellent written and verbal communication skills, professionalism, and meeting etiquette. 

Compensation 

Salary Option (Full-Time Employee): 

• $25.00 – $35.00 per hour 

Benefits (Full-Time) 

• Health, dental, and vision insurance 
• Paid time off 
• Paid Holiday’s 

Work Location 

• In-person 

Compensation details: 25-35 Hourly Wage

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