Administrative Skills, Billing, Budgeting, Clinical Research, Clinical Support, Conferences, Customer Support/Service, Database Administration, Documentation, Editing, Electronic Medical Records, Epic Systems, Financial Reporting, Funding, HIPAA (Health Insurance Portability and Accountability Act), Healthcare, High School Diploma, Hospital, Interpersonal Skills, Inventory Management, Materials Management, Medical Record System, Metrics, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Nephrology, Organizational Skills, Patient Care, Pediatrics, Plan Meetings, Presentation Software, Presentation/Verbal Skills, Process Improvement, Project/Program Coordination, Publications, Purchase Orders, Purchasing/Procurement, Regulations, Social Media, Spreadsheets, Systems Maintenance, Team Player, Time Management, Web Design, Word Processing, Writing Skills
SHIFT:
Day (United States of America)
Seeking Breakthrough Makers
Children's Hospital of Philadelphia (CHOP) offers countless ways to change lives. Our diverse community of more than 20,000 Breakthrough Makers will inspire you to pursue passions, develop expertise, and drive innovation.
At CHOP, your experience is valued; your voice is heard; and your contributions make a difference for patients and families. Join us as we build on our promise to advance pediatric care-and your career.
CHOP does not discriminate on the basis of race, color, sex, national origin, religion, or any other legally protected categories in any employment, training, or vendor decisions or programs. CHOP recognizes the critical importance of a workforce rich in varied backgrounds and experiences and engages in ongoing efforts to achieve that through equally varied and non-discriminatory means.
A Brief Overview
This role supports and coordinates clinical and/or research program activities and provides related administrative support.
What you will do
- Clinical / Program Coordination
- Coordinate and track clinical, program or research activities.
- Serve as the main point of contact for activities.
- Assist with the review, editing and submission of documentation including grants, manuscripts, galleys, proofs, articles, publications and presentations.
- Assist in the maintenance and improvement of protocols and processes.
- Assist with financial functions including budgets, reimbursements, invoices, expenses, purchase orders, renewals, funding, variances and financial reports.
- Maintain systems, databases, procedures, and websites for records and reporting.
- Maintain program metrics and related tools and regularly reports results.
- Coordinate information collection, compilation and dissemination as required.
- Administrative Support
- Prepare and coordinate meetings, interviews, committees, conferences and calendars including schedules, travel, agendas and minutes.
- Prepare presentations, letters, reports, memoranda, and related materials.
- Assist in message creation and development including website content, fact sheets, correspondences, emails, lectures, social media posts and other formats.
- Track and manage materials and inventory, and coordinate supply purchasing
- Other duties and administrative support projects as assigned.
Education Qualifications
- High School Diploma / GED - Required
- Bachelor's Degree - Preferred
Experience Qualifications
- At least one (1) year of research, coordination or administrative experience - Required
- At least three (3) years of research, coordination or administrative experience - Preferred
- Previous experience in a healthcare related environment - Preferred
Skills and Abilities
- Familiarity with HIPAA regulations (Preferred proficiency)
- Basic proficiency with electronic medical record software (EPIC) (Preferred proficiency)
- Intermediate proficiency with office software (Microsoft Office) including word processing, spreadsheet, and presentation software (Word, Excel, PowerPoint) (Preferred proficiency)
- Strong verbal and written communications skills (Required proficiency)
- Strong customer service skills (Required proficiency)
- Strong interpersonal skills (Required proficiency)
- Solid time management skills (Required proficiency)
- Solid organizational skills (Required proficiency)
- Ability to maintain confidentiality and professionalism (Required proficiency)
- Ability to collaborate with stakeholders at all levels (Required proficiency)
To carry out its mission, CHOP is committed to supporting the health of our patients, families, workforce, and global community. As a condition of employment, CHOP employees who work in patient care buildings or who have patient facing responsibilities must receive an annual influenza vaccine. Learn more.
EEO / VEVRAA Federal Contractor | Tobacco Statement
SALARY RANGE:
$22.61 - $28.26 Hourly
Salary ranges are shown for full-time jobs. If you're working part-time, your pay will be adjusted accordingly.
At CHOP, we are committed to fair and transparent pay practices. Factors such as skills and experience could result in an offer above the salary range noted in this job posting. Click here for more information regarding CHOP's Compensation and Benefits.
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Children's Hospital of Philadelphia