Residency/Fellowship Coordinator - Obstetrics and Gynecology
University of Kansas Medical Center
Kansas City, KS
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JOB DETAILS
LOCATION
Kansas City, KS
POSTED
30+ days ago
information, please see: https://www.kansasworks.com/jobs/13367852
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Department:
SOM KC Gynecology & Obstetrics (OBGYN)
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Gynecology and Obstetrics
Position Title:
Residency/Fellowship Coordinator - Obstetrics and Gynecology
Job Family Group:
Professional Staff
Job Description Summary:
The Residency/Fellowship Program Coordinator collaborates with and
provides administrative support to the Program Director, Program
Administrator, Associate Program Directors, Chief Residents, and other
program leadership, as well as the GME Office, to ensure compliance with
all ACGME and Institutional policies and regulations.
The program coordinator is an instrumental member of the program
leadership team, which is essential for maintaining the accreditation
status. The program coordinator is responsible for a wide range of
administrative responsibilities, including but not limited to
recruitment, compliance, onboarding, offboarding, educational support,
event planning, and scheduling. The position is essential in training
program operations and is a primary resource for learners, faculty, and
administrative staff.
Job Description:
Accreditation
- Plan and prepare the annual Program Evaluation and Clinical
Competency Committees meetings, including the scheduling, material
distribution, reporting, and tracking of action items from meetings,
as well as recording attendance and minutes.
- Ensure required reports are submitted to the GME and ACGME by the
required deadlines.
- Review the Annual Web ads and update program information prior to
the program director. Collect and update faculty and trainee
information and ensure all recommended changes have been
incorporated by the deadline.
- Submit requested accreditation-related data to the GME, ACGME, or
institution as requested.
- Ensure that any program changes requiring GMEC approval are
documented and submitted to the GME office.
Recruitment
- Coordinate recruitment activities for the program.
- Work with the program director to update and prepare information for
interested applicants.
- Review and distribute information regarding applicants.
- Arrange all interview day logistics, including confirming acceptance
of appts for interviewees and interviewers.
- Distribute interview day packets to both groups, post surveys, and
follow-up information.
- Organize materials and meetings necessary for ranking and matching
residents.
- Work with the program director to update NRMP match information (or
equivalent system) and enter the rank list.
Onboarding
- Communicate with incoming residents on important dates and events
regarding their new appointments.
- Oversee all activities for incoming residents each year, including
licensing, certifications, purchasing needed equipment, and
arranging workspace.
- Work with the GME office and matched residents to ensure the timely
submission of all documents, including agreements.
- Organize the "in program" schedule and welcome events to align
with GME orientation.
Schedules/Rotations
- Create the annual and/or clinic rotation schedule in partnership
with the program director and/or Chief Residents.
- Obtain approval by the GMEC for any rotation changes regarding
duration, location or educational rationale.
- Work with program director and other residency coordinators to
develop rotation schedules for residents which meet curriculum
requirements of the RRC and ACGME.
- Create and manage schedules in QGenda and review resident clinics
created in Epic for accuracy.
Evaluations
- Manage a tive evaluations through regular review for compliance and
accuracy of the evaluation tool in accordance with ACGME
requirements.
- Responsible for coordinating evaluation review and delivery process
of the residents and teaching faculty.
- Assist with scheduling semi-annual evaluations and preparing
necessary paperwork; send calendar appointments and reminders of
appointments; prepare forms/reports for program advisors; file
necessary forms in the resident training file.
- Prepare aggregate faculty evaluations by trainees and distribute the
evaluations to the program leadership as needed.
Conferences
- Assist with daily conference administration and logistics, as
necessary: order/setup of food, setup conference sign-in/EEDs
machine, assist speaker with AV needs, load presentation, set up
I-Clickers (audience response system), etc.
- Assist with weekly Grand Rounds administration, as necessary: e-mail
correspondence to speakers/coordinators for all appropriate
paperwork; attend all Grand Round Conferences to help sign in
students, residents, faculty, and guests, along with handing out
evaluations.
- Set up EEDs machine, I-Clickers, etc., post meeting notices on
bulletin boards.
Compliance/Testing<
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