The Research Finance Coordinator I is responsible for assisting with the pre- and post-award financial operations of SLUHN industry or grant funded clinical trials and with Billing Coverage Analysis (BCA) development, preparation and tracking of invoices, tracking revenue and expenses in the department’s financial database, as well as creating and maintaining study folders and financial binders for all active clinical trials run through the SLUHN clinical trials office.
JOB DUTIES AND RESPONSIBILITIES:
Assist in the pre-award process by reviewing study protocols and building Billing Coverage Analyses (BCAs) for the Research Finance Compliance Analyst.
Build study payment tracker spreadsheets for each study upon approval of the study’s Clinical Trial Agreement (CTA).
Prepare invoices for all ongoing clinical trials and enter them into invoice tracking database.
Update each study payment tracker with items invoiced, amount invoiced, and payment information upon receipt of payment.
Follow-up on all outstanding invoices and keep clinical trials management abreast of departmental inquiries or problems and any invoice/payment issues.
Classify all checks received with the appropriate account information and submit them to SLUHN Accounting for deposit.
Enter department/study revenue and expense data into the department’s financial electronic database.
Maintain pending expense electronic database.
Prepare check requisitions for departmental expenses and submit them to management for approval and forwarding to SLUHN Accounts Payable.
Create and maintain study folders and financial binders for all clinical trials run through the SLUHN clinical trials office.
Build financials for each study into the department’s Clinical Trials Management System (CTMS).
Assist the Research Finance Compliance Analyst with both daily and monthly departmental billing compliance reviews.
Ensure all study coordinators and registration sites are abreast of updated billing compliance forms and/or processes.
Perform other tasks and duties as deemed appropriate by the director or the Research Finance Compliance Analyst.
PHYSICAL AND SENSORY REQUIREMENTS:
Requires sitting for up to seven hours per day, 3 hours at a time. Standing for up to 4 hour per day, 3 hours at a time. Requires occasional fingering, handling and twisting and turning. Occasionally requires lifting, carrying and pushing and pulling objects weighing up to 20 pounds. Occasionally requires reaching above shoulder level. Must have the ability to hear as it relates to normal conversation, seeing as it relates to general vision.
EDUCATION:
Associates degree required. Bachelor’s degree highly preferred. Candidates applying with a high school degree and 5+ years of hospital business office experience may be considered.
TRAINING AND EXPERIENCE:
Knowledge of Microsoft Office applications (Word, Excel, Access, Outlook; Internet Functions) required. Experience with accounts payable process and hospital business office operations a plus. Organized and detail oriented also highly preferred.
Please complete your application using your full legal name and current home address. Be sure to include employment history for the past seven (7) years, including your present employer. Additionally, you are encouraged to upload a current resume, including all work history, education, and/or certifications and licenses, if applicable. It is highly recommended that you create a profile at the conclusion of submitting your first application. Thank you for your interest in St. Luke's!!