Research Coordinator II

University of Florida

Gainesville, FL

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JOB DETAILS

SALARY

$55,000–$62,000 Per Year

SKILLS

Accounting Software, Best Practices, Budget Management, Budgeting, Chemistry, Communication Skills, Conference Management, Conferences, Cross-Functional, Data Management, Data Quality, Diversity, Event Management, Federal Laws and Regulations, Financial Management, Follow Through, Grant Administration/Management, Grant Writing, Information Technology & Information Systems, Instrumentation, Interpersonal Skills, Laboratory, Magnetic Resonance Imaging (MRI), Mentoring, Multitasking, NSF Audio Formats, National Institutes of Health (NIH), Nuclear Magnetic Resonance, Onboarding, Online Media, Online Publications, Operations Planning, Operations Processes, Organizational Skills, Policy Implementation, Presentation/Verbal Skills, Problem Solving Skills, Procedure Implementation, Project Development, Project Planning, Project Schedule, Project Tracking, Project/Program Coordination, Project/Program Management, Public/Media/Press/Analyst Relations, Publications, Purchasing/Procurement, Record Keeping, Regulations, Reimbursement, Remote Access, Reporting Skills, Set Goals, Spectroscopy, Strategic Planning, Teach Graduate Students, Team Player, Technical Writing, Time Management, Training/Teaching, Video Editing, Web Design, Willing to Travel, Writing Skills

LOCATION

Gainesville, FL

POSTED

7 days ago

This position supports the development and implementation of programs and activities for National High Magnetic Field Laboratory (NHMFL), an internationally recognized research facility. The incumbent manages and oversees the operation, outreach, and planning of the NHMFL user facilities at UF (NHMFL-UF). He/she is responsible for all National Science Foundation (NSF) compliance functions, including project management, annual reporting of activities, development of operations plans and budgets, coordination of operations with the NHMFL facilities at Florida State University and Los Alamos National Laboratories, recommending and implementing operating policies and procedures in the Advanced Magnetic Resonance Imaging and Spectroscopy (AMRIS) and High Magnetic Field Over Temperature (High B/T) facilities in compliance with best practices for NSF user facilities, and organizing outreach through websites, NHMFL publications, workshops, conferences and open houses. This incumbent coordinates proposals submission, records of submitted proposals, awarded projects, and budget changes for NHMFL-UF projects. He/she is well organized and utilizes effective communication to carry out plans. The incumbent handles all coordination work related to NHFML-UF projects, programs, and events. He/she acts as the coordinator of all student internships and mentoring activities for undergraduate and graduate students and postdoctoral at NHMFL-UF. The incumbent reports directly to the NHMFL Associate Laboratory Director at UF. Due to the multiple functions within the NHMFL, the incumbent is cognizant of all facets of the NHMFL, including (but not limited to) research, reporting, education, outreach and strategic planning. This is a highly professional position requiring daily contact with students, faculty, the university community, and the public.

Classification Title:	Research Coordinator II
Classification Minimum Requirements:	Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.
Job Description:	NHMFL user program administration • Oversee annual reporting for the AMRIS and High B/T Facilities, year-round reporting of publications, maintenance of the AMRIS and High B/T user databases, and answering requests from the NSF for additional information regarding the user program • Develop annual operations plans and budgets • Recommend and implement operating policies and procedures in the AMRIS and High B/T facilities in compliance with NSF best practices for user facilities • Assist users with submitting proposals, travel, and access to the AMRIS and High B/T facilities • Manage user access and onboarding by creating UFIDs and coordinating remote and physical access privileges for both internal University of Florida users and external users. • Maintain and update user information on the AMRIS and related websites (maglab and chemistry facility) to ensure accurate and current information regarding facility resources, spectrometer descriptions, capabilities, and user guidelines. • Organize 1-2 training workshops annually for the NHMFL user facilities • Organize NHMFL related symposia at UF • Organize annual site visits of External Advisory Committee, Users Committee, and NSF Outreach and education • Coordinate NHMFL NSF Research Experience for Undergraduates participation and other STEM outreach related activities in Gainesville • Develop and coordinate outreach activities with UF faculty and staff • Maintain AMRIS and High B/T websites • Coordinate user workshops for NHMFL affiliated projects • Coordinate an NHMFL speaker service with UF faculty • Liaise between the AMRIS and High B/T facilities and NHMFL, UF administration, outside agencies and the general public • Coordinate UF outreach activities with the NHMFL Center for Integrated Research and Learning, user program, diversity program, and public relations office at national conferences, through NHMFL publications and through web media • Train graduate and undergraduate student volunteers in outreach programs and coordinate their visits to K-12 schools NHMFL research activities coordination • Advocate for and advance inter-site and intra-site NHMFL strategic development activities • Coordinating regular visits of the NHMFL Director and scientific staff between the Gainesville and Tallahassee facilities • Plan and coordinate conferences such as the NHMFL Users Committee Meeting and the SEMRC • Develop specific project goals, schedule deliverables, designs work plans, timelines, team meetings and implementation of procedures for NHMFL research projects • Ensure that appropriate faculty and staff follow agreed deadlines and project timelines Grants administration • Coordinate the preparation and submission NHMFL-related grant proposals • Track submitted proposals, awarded projects, and budget changes • Oversee project management, annual activities reporting, and grants compliance • Attends regular RAC meetings to stay informed of the internal processes and external policies Research activities coordination for NIH RM1 center National Resource for Advance NMR Technology • Develop and maintain website as required by the NIH RM1 guidelines • Develop training videos and edit technical documents used in training students and postdocs and disseminating technology developments • Organize 1-2 one-week training workshops annually for the RM1 center • Oversee annual reporting, including reporting of publications, maintenance of outreach information on the website, assisting with annual reports to the NIH, organizing any needed NIH site visits • Assist with organizing the annual EAC meeting for the RM1 center • Assist users of RM1 technology (DBPs and C&S projects) with submitting proposals, travel, and access to the AMRIS and NMR user facilitie
Expected Salary:	$55,000 - $62,000
Required Qualifications:	Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.
Preferred:	EDUCATION & TRAINING: Bachelor’s degree in a STEM- or business-related field EXPERIENCE • Experience working with scientists in an academic setting with technically demanding, interdisciplinary projects • Experience with project management, preferably in a major user instrumentation facility or national lab setting KNOWLEDGE • Knowledge of various types of computer applications • Knowledge of various types of data information management systems • Knowledge of submission, tracking, and reporting of federal, state, and other applicable grants • Knowledge of university rules/procedures related to travel and purchasing • SKILLS • Excellent interpersonal/relationship development skills • Excellent written and oral communication skills • Effective time management skills • Good research skills • Good analytical skills • Strong organization skills [with focus on detail and fiscal oversight] ABILITIES • Ability to develop and implement applicable rules, regulations, policies, and procedures for facility operations • Ability to develop and implement budgetary policies and procedures • Ability to interpret and apply grant and contract guidelines and regulations of federal, in-house, and other grants • Ability to communicate with a variety of individuals internally and throughout the international community • Ability to interact with diverse groups and individuals within the NHMFL, UF, local community, and visitors from colleges, universities, and labs world-wide • Ability/flexibility to adapt quickly to changing multiple priorities • Ability to travel* • Ability to work independently, plan, organize, and coordinate multiple assignments simultaneously • Ability to work strategically • Ability to prepare administrative reports and correspondence • Ability to develop and maintain forms, records, and files • Ability to learn new tasks • Ability to be a “problem-solver” • Ability to follow through on assignments without reminders QUALIFICATIONS • Professional in appearance and demeanor • Willingness to travel* • Self-starter; follows through on assignments without reminders • Enthusiasm for event coordination in a comprehensive research university • Desire to work collegially within a goal-oriented organization • Willingness to learn new tasks • Willingness to be a “problem-solver” • Team oriented * NOTE: Business expenses are reimbursed through a standard accounting system
Special Instructions to Applicants:	Please upload the following - CV or Resume, Cover Letter and List of Professional References. Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:	No

Research Coordinator II

University of Florida

Gainesville, FL

About the Company

University of Florida

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