REPROGRAPHICS/MAILROOM SUPERVISOR

REPROGRAPHICS/MAILROOM SUPERVISOR

Salary

$64,485.58 - $82,798.90 Annually

Location

City of Stockton, CA

Job Type

Full-Time (Probationary)

Job Number

0726-07916

Department

Administrative Services

Opening Date

07/26/2026

Closing Date

8/9/2026 12:00 PM Pacific

• Description
• Benefits
• Questions

DEFINITION

OPEN/PROMOTIONAL OPPORTUNITY

FLSA STATUS: Non-Exempt

TENTATIVE EXAMINATION DATE: Week of August 17, 2026 (Candidates must complete an online practical examination.)

The City of Stockton is currently looking to fill a vacancy with the Administrative Services Department. The Reprographic/Mailroom Supervisor will oversee the day-to-day operations of the print shop and mailroom. The incumbent may be responsible for conducting Mailroom staff performance reviews and time off requests, develop various instructions, procedures, and training material on mailroom procedures and equipment. Preferred candidates will have experience in general mailroom functions including postage machines, paper and card cutting machines, folding/inserting, brochure folding, coiling, laminator, shrink wrapping, die punchers.

The incumbent will work a City of Stockton 9/80 schedule: 7:00 - 4:30 pm, with every other Friday off.

Incumbents in this position are included in the Civil Service system, in a "for-cause" employment status, and are represented by the Mid-Management/Supervisory bargaining unit. (Classified/Represented)

This recruitment is being conducted as an Open/Promotional recruitment. Current full-time, regular status, City of Stockton employees may apply for this position as a promotional opportunity and successful candidates will be placed on a promotional list. All other candidates may apply for this position as an open competitive opportunity and successful candidates will be placed on an open list. The appointing authority will have the option of requesting names from the promotional list or a combination of both. These lists may be used to fill future vacancies.

Prior to appointment, eligible candidates will be required to submit to and successfully pass a medical examination, to include a back evaluation, and a background investigation, which will include fingerprinting.

Under general supervision, plans, assigns and reviews the work of Reprographics/Mailroom Technicians; personally operates and performs minor maintenance on high speed copy reproduction, mail services, and associated equipment to produce a wide variety of printed materials for all City offices in a production setting; oversees the process and distribution of inter-office and United States mail; performs related work as required.

CLASS CHARACTERISTICS

This is the working supervisory level of the series. The incumbent sets priorities, develops schedules for work production, assigns and reviews the work of a small operating staff and maintains levels of paper stock and related supplies, in addition to performing high speed copy reproduction and mailroom work. The work involves extensive contact with staff of various City departments to determine user needs and establish priorities and ensure that work is completed in a timely manner.

PRINCIPAL DUTIES (Illustrative Only)

• Plans, organizes, directs and reviews the work of a small staff of technicians in reprographic and mailroom services; and trains staff in work procedures.
• Reviews all incoming printing, duplicating, and mailroom work orders, confers with user department staff to determine needs, provides technical assistance, meets critical deadlines and sets priorities.
• Prepares and prints various reports on operations and activities; identifies improvements to reprographic and mail operations and procedures.
• Maintains service levels in a cost-efficient manner; ensures the efficient use of staff and equipment; determines whether work should be produced in-house or by outside vendors; ensures reliable mail service; monitors delivery schedules, postage rates and related items.
• Maintains an adequate supply of paper stock and other supplies, reordering as required; arranges for outside plate production and printing as necessary.
• Operates, adjusts, cleans, and performs minor maintenance on high speed copy reproduction, mail services, and other associated equipment, and notifies maintenance contractor when repair is required.
• Operates and adjusts equipment to collate, trim, fold, drill holes, staple, bind and otherwise process printed materials.
• Prepares reprographics and mailroom budget for approval; administers approved budget.
• Researches, compares, and recommends appropriate machine, equipment, and service purchase or leasing contracts for current uses and future projected purchases.
• Maintains a variety of accurate records and logs of work performed.
• Monitors developments in the offset printing, copy reproduction and paper processing field; evaluates their impact upon City activities and recommends equipment and procedural changes.
• Procures all outside printing and mailing projects
• Responsible for compliance with changes in the United States Postal Service guidelines and standards.
• Responsible for complying with Homeland Security safety measures for sorting mail. Includes routine staff training.

QUALIFICATIONS

Education/Experience:

Possession of high school diploma or GED and three (3) years of experience in operating, adjusting, and performing minor maintenance on high speed copying, offset duplicating, mailroom, and related paper processing equipment.

Other Requirements:

Must be physically capable of standing and walking for an extended period of time and have sufficient strength to lift boxes of paper supplies weighing up to 50 pounds.

Knowledge of:

• Principles and practices of high speed copy reproduction equipment operation and maintenance;
• Current regulations, rates, and requirements for U.S. Postal Service and other mail agencies providing services to the City;
• Principles and practices of offset duplicating equipment operation, adjustment and minor repair;
• Qualities and uses of various types of paper stock and inks;
• Principles and practices of collating, binding, folding, drilling, stapling, and related paper processing equipment operation, adjustment and minor maintenance;
• Basic office and record keeping practices, including business arithmetic;
• Basic supervisory principles and practices.

Skill in:

• Planning, assigning and directing the work of others;
• Training others in work procedures;
• Operating high speed copy reproduction, offset duplicating, mail services, and related paper processing equipment skillfully and efficiently;
• Understanding and following oral and written directions;
• Maintaining accurate files and records of work performed;
• Making accurate arithmetic calculations;
• Organizing work and meeting production deadlines;
• Establishing and maintaining effective working relationships with those contacted in the course or the work.

The Examination:

Applicants who qualify in terms of relevant work experience and education, that best meet the needs of the City, will be invited to participate in the examination process, which may include a written or oral examination weighted 100%. However, the City reserves the right to utilize alternative testing methods if deemed necessary. Candidates must receive a minimum passing score of 70%, as determined by the relative performance of all candidates in all portions of the examination. In the event of identical ratings, candidates names will be arranged in order of application date/time, and, if the same, then arranged alphabetically.

ALL APPLICATIONS AND SUPPLEMENTAL QUESTIONNAIRES MUST BE COMPLETED FULLY AND SUBMITTED ON AN OFFICIAL CITY OF STOCKTON APPLICATION FORM. INCOMPLETE APPLICATIONS AND SUPPLEMENTAL QUESTIONNAIRES WILL BE REJECTED AND CANNOT BE REVISED AFTER SUBMITTAL ON OR BEFORE THE FINAL FILING DATE. POSTMARKS, FACSIMILES, AND PHOTOCOPIES OF THE CITYS EMPLOYMENT APPLICATION WILL NOT BE ACCEPTED. RESUMÉS ARE WELCOMED BUT SHOULD BE SUBMITTED AS ADDITIONAL INFORMATION ONLY. PLEASE DO NOT STATE "REFER TO RESUME".

The information in this announcement concerning the terms and conditions of employment does not constitute either an express or implied contract, and these provisions are subject to change.

NOTE:

• After on-line submittal, immediate notification will appear on your screen indicating your application has been received. Please print this notice as proof of filing.
• Notification and correspondence will be sent via email only. No paper notices will be mailed to applicants. It is the applicants responsibility to ensure a correct email address is provided and that correspondence is being received.
• NeoGov.com: You will receive correspondence via the e-mail address you placed on your application. Some e-mail accounts have been known to place these e-mails in the spam/junk file. Please check your e-mail folders or accept e-mails ending with neogov.com.

In accordance with California Government Code section 3100, et., seq,. all City of Stockton employees are considered disaster service workers who may be required to report for duty, or remain on duty to address disaster service activities in the event of an emergency or disaster and are required to undertake an applicable loyalty oath.

BARGAINING UNIT: SUPERVISORY

NOTE: Employee Benefits are subject to change through the collective bargaining process and are not guaranteed. For a detailed explanation of benefits currently in effect, click here to view a link to "Mid-Management/ Supervisory Level" contract.

01

Application Authenticity

The Supplemental Questionnaire is part of the application process; accordingly, it should be completed carefully. It must be submitted with your official employment application. Do not indicate "see resume" as an answer to any of these questions.

• I certify that the information provided is accurate and complete to the best of my knowledge. I understand that any falsification may cancel any terms, conditions, or privileges of employment.

02

Do you possess a high school diploma or GED?

• Yes
• No

03

Experience Requirement: Do you possess a minimum of three (3) years of full-time paid experience in operating, adjusting, and performing minor maintenance on high speed copying, offset duplicating, mailroom, and related paper processing equipment?

(If "Yes", the information entered on the work experience portion of the employment application must clearly reflect that you meet this requirement or your application will be rejected.)

• Yes
• No

04

Please select from the following skills and equipment you have experience with:

• Envelope Printers
• Folder/Inserter
• Card Cutter
• Die Punchers
• Coil Machine
• Shrink wrap machines
• Brochure folding machines
• laminators
• postage machines
• Operating, adjusting and minor maintenance to printing equipment
• High speed copying
• Offset duplicating

05

If you do not have all of the experience listed in question #4, please list the types of equipment you have used to perform related duties. Please list any additional equipment you have used as well.

06

Describe your supervisory experience over mail room and print shop operations, including the number of employees managed and length of time. If none, please write N/A.

Required Question

Employer City of Stockton

Address 501 W Weber Ave.

Building 1

Stockton, California, 95203

Phone (209) 937-8233

(209) 937-8234

Website http://www.stocktonca.gov/