Rehabilitation Assistant - Waterloo

Rehabilitation Assistant - Waterloo

Salary

$37,356.80 - $54,870.40 Annually

Location

Waterloo - 50701 - Black Hawk County, IA

Job Type

Full-time

Job Number

26-03263

Agency

309 - Iowa Workforce Development - Vocational Rehabilitation Services

Opening Date

06/02/2026

Closing Date

6/14/2026 11:59 PM Central

LinkedIn Tag

#LI-POST

Point of Contact

Jennifer Nuss (jennifer.nuss@iwd.iowa.gov)

• Description
• Benefits
• Questions

Job Description

Make an Impact. Empower Careers. Strengthen Communities.

Iowa Vocational Rehabilitation Services (IVRS) is seeking a Rehabilitation Assistant to join our team at the IowaWORKS office in Waterloo, Iowa. This role is more than a job- it is an opportunity to partner with individuals with disabilities as they build meaningful, sustainable employment and greater independence.

Position Details

• Location: 3420 University Ave., Waterloo, IA
• Schedule: Full-time | Monday - Friday | 8:00 AM - 4:30 PM
• Hybrid telework and alternate work schedule opportunities after 6-months of employment has been completed

New State of Iowa employees will be expected to start at base salary of $17.96 hourly, $1,436.80 bi-weekly, $37,356.80 annually.

What You'll Do

Empower individuals to achieve meaningful employment and greater independence through personalized vocational rehabilitation services. By guiding job candidates from initial referral through job placement and retention, this role supports skill development, builds confidence, and fosters strong partnerships with employers and community stakeholders.

If you are motivated by purpose-driven work, collaboration, and helping others reach their full potential, we encourage you to apply.

Core Responsibilities

Intake & Orientation Support

• Welcome and guide new job seekers by sharing helpful information about our programs and services
• Support applicants step-by-step with completing referrals and applications-no prior experience needed
• Schedule and coordinate intake appointments to help candidates get started smoothly
• Lead friendly, easy-to-follow orientations for new participants
• Help job seekers build confidence by facilitating Job Seeking Skills Training (JSST)
• Run interactive Job Club sessions that make learning fun and practical
• Conduct mock interviews to prepare candidates for real-world job opportunities
• Work one-on-one and in small groups to provide personalized support and encouragement

Candidate Assessment, Development & Support

• Conduct intake interviews and complete required documentation
• Explain program services, rights, responsibilities, and expectations
• Build supportive relationships and coach workplace behaviors
• Provide individualized guidance, reinforce appropriate behaviors, and redirect disruptions
• Maintain ongoing contact to monitor progress and support employment goals

Job Placement, Coaching & Employer Relations

• Deliver job search training and assist with securing employment
• Communicate with employers regarding hiring needs, concerns, and workplace issues
• Accompany candidates to interviews and provide limited on-the-job coaching
• Observe performance, identify skill gaps, and support job retention
• Collaborate with counseling staff and employers on progress reviews and job maintenance

Case Management, Documentation & Compliance

• Maintain accurate case records (open, transfer, close files)
• Process documentation (releases, verifications, correspondence, case notes)
• Track services using case management systems
• Ensure accuracy, professionalism, and adherence to regulatory deadlines

Customer Service & Coordination

• Serve as first point of contact: greet visitors, answer calls, and direct inquiries
• Manage scheduling, cancellations, and updates to records
• Communicate changes and respond to inquiries promptly
• Participate in team meetings and provide backup support to maintain office operations

The successful candidate must be able to pass a criminal background check conducted by the Iowa Department of Public Safety.

What We're Looking For

• Strong interpersonal & communication skills
• Passion for helping others succeed
• Organizational & time management skills
• Problem-solving & conflict resolution skills
• Attention to detail & accuracy
• Customer service mindset
• Adaptability & initiative

Essential Functions

• Communicate with clients to gather information, manage cases, and build rapport.
• Explain services, program guidelines, and next steps clearly.
• Review information for accuracy, determine eligibility, and request additional documentation as needed.
• Prepare and maintain case records, reports, and correspondence using computer systems.
• Enter, track, and manage data using Microsoft Office and internal databases.
• Provide clerical and case management support to staff.
• Organize and maintain digital files and tracking systems.
• Support daily office operations through email, documents, spreadsheets, and databases.

Why This Role Matters

Through a combination of direct support, training, and coordination, the Rehabilitation Assistant plays a vital role in helping individuals overcome barriers and succeed in the workforce while advancing the agency's mission to create inclusive employment opportunities for all.

About the Agency

Iowa Vocational Rehabilitation Services (IVRS) operates within Iowa Workforce Development (IWD) and is dedicated to helping individuals with disabilities achieve independence through employment.

IWD is a statewide agency focused on connecting job seekers with opportunities and supporting employers in building strong, skilled workforces. Through IowaWORKS centers and partner offices across the state, IWD delivers demand-driven workforce services that strengthen Iowa's economy and communities.

Employer Highlights and Benefits

IWD is focused on serving Iowans and providing outstanding customer service. Our strength is driven by the skills and talents of our people. IWD offers a rewarding team atmosphere, a flexible working environment, and a great total compensation package for our full-time employees, including:

• Excellent health, dental, and vision insurance.
• Generous paid time off, including nine paid holidays, vacation, and sick leave with no cap on the sick leave accrual.
• Prepare for the future with the IPERS retirement package, as well as an additional optional deferred compensation retirement plan.
• Flexible Spending Accounts for medical and dependent care.
• Free Life and Long-term Disability Insurance with the option to purchase additional coverage.
• Employee Assistance Programs and Discount Programs for support.

Click here to learn more about all of the amazing benefits the State of Iowa offers.

The State of Iowa participates in E-Verify; a federal program that helps employers confirm the employment eligibility of all newly hired employees. Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States. The State of Iowa also complies with the federal Right to Work laws, which protect employees' rights to work without being required to join a labor organization. For more information, please visit www.e-verify.gov.

No applicant for employment with the Iowa Department of Workforce Development can have a current, ongoing overpayment balance with Iowa Workforce Development without a payment plan in place. Select positions will be subject to a criminal background check.

Minimum Qualification Requirements

Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:

• Two years of full-time work experience in a human services field which involved: customer service, contact with the public to either compile or provide information regarding services, the organization/management of confidential information, or the scheduling of appointments.
• Two years of full-time work experience as a legal assistant/paralegal, medical office assistant, or job coach.
• A combination of a total of two years of education and full-time experience (as described in either number one or two), where thirty semester hours of accredited college or university course work equals one year of full-time experience.
• Current, continuous experience in the state executive branch that includes eighteen months of full-time work in direct client/customer service in a clerical or administrative support capacity.

For additional information, please click on this link to view the job description.

Why Choose the State of Iowa?

At the heart of our commitment to excellence is a dedication to our most valuable asset - our employees. Discover the outstanding benefits that set us apart as an employer of choice.

Our Robust Benefits Package Includes:

Competitive Compensation:

Enjoy a competitive salary that reflects directly on your skills and expertise.

Keep in mind, your wage is just one part of your total compensation. Unlock the complete value of your employment with the State of Iowa by using our user-friendly Total Compensation Calculator. Gain insights into your comprehensive annual compensation, including salary and State-provided benefits.

Health and Wellness:

Prioritize your well-being with our comprehensive health plans, including medical, dental, and vision coverage. Enjoy the peace of mind knowing that the State of Iowa covers 90% of the premiums, providing you and your loved ones with excellent coverage at a remarkably low cost.

Retirement Planning:

We are proud to offer the Iowa Public Employees Retirement System (IPERS). A defined benefit plan, IPERS benefits are guaranteed for life, meaning once you retire, you will receive the same monthly benefit for the remainder of your life (once vested). We invest in your long-term financial well-being, so you can retire with peace of mind. Click here to learn more about IPERS.

Paid Time Off:

Life is unpredictable, and at the State of Iowa, we understand the importance of work-life balance. Our leave policies, including paid holidays, vacation, and sick leave with unlimited accrual, ensure you have the flexibility you need for personal and family matters.

Professional Development:

Elevate your career with continuous learning opportunities. We support your growth through training programs, workshops, and tuition reimbursement.

Employee Assistance Program (EAP):

We care about your well-being beyond the workplace. Access confidential counseling, resources, and support through our Employee Assistance Program.

Diversity and Inclusion:

Be part of a diverse and inclusive workplace that embraces all backgrounds and perspectives. We believe diversity is a strength that drives innovation.

Join Us - Elevate Your Career:

Ready to elevate your career with the State of Iowa? Click here to explore more about our unparalleled benefits and discover what makes us unique. Your success is our priority!

01

Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability? Please read all questions and answers thoroughly and make sure you understand them completely. Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question. Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa.

• Yes - I understand and agree.
• No

02

PLEASE READ CAREFULLY

Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq?

• No - I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq
• Yes - I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq

03

How many years do you have of full-time work experience in a human services field which involved: customer service, contact with the public to either compile or provide information regarding services, the organization/management of confidential information, or the scheduling of appointments?

• No experience
• Less than two years in the specified areas
• Two years or more in the specified areas

04

How many years do you have of full-time work experience as a legal assistant/paralegal, medical office assistant, or job coach?

• No experience
• Less than two years in the specified areas
• Two years or more in the specified areas

05

How many years of COMBINED post high school education and/or full-time experience (experience as described in either number one or two), do you have? Thirty semester hours of accredited college or university course work in any field equals one year of full-time experience.

• No experience
• Less than two years in the specified areas
• Two years or more in the specified areas

06

Are you a current State of Iowa employee (executive branch)? IF YES - How many months of experience do you have in the state executive branch of full-time work in direct client/customer service in a clerical or administrative support capacity?

• I am not a State of Iowa employee
• Less than 18 months of experience
• 18 months or more of experience

Required Question

Employer State of Iowa

Agency 309 - Iowa Workforce Development - Vocational Rehabilitation Services Address 1000 E Grand Ave

Des Moines, Iowa, 50319

Website http://www.ivrs.iowa.gov/index.html