You Can Change the Life of One to Care for the Lives of Many!
At Galen College of Nursing, we educate and empower nurses to change lives. Since 1989, we’ve dedicated our work to delivering high-quality nursing education with a student-first mindset. As one of the largest private nursing colleges in the country, we combine the support of a close-knit learning environment with the strength of a nationally recognized institution, HCA Healthcare.
That same passion for excellence in the classroom extends to our offices. At Galen, you’ll find a culture deeply rooted in collaboration, innovation, and a shared commitment to improving the future of healthcare. Your work directly touches the next generation of nurses, and your contributions help our students pursue their dream of a compassionate career.
If you’re looking for a career where you can make a difference, grow professionally, and be part of a caring team, we’d love for you to apply for theRegistrar Service Specialistposition today!
Click here to learn more about Galen!
Position Overview:
As a Registrar Service Specialist at Galen College of Nursing, you will provide consistent, friendly support to the students, faculty and staff and assist with the maintenance of academic records while enforcing policies and following established procedures of the college.
Position Responsibilities
1. Provide quality student service which says to students, "I Care" and demonstrates the college’s commitment to thoughtful, equitable treatment of all students in the areas of registration and academic records, and to insure the confidentiality and accuracy of student records.
a. As assigned, verify that students have met all enrollment / admission requirements inclusive of background checks and meeting admission test thresholds.
b. Assist in processing all readmission students.
c. Provide timely notification to students of changes to their status with the college – probation, dismissals, etc.
d. Work and assist other functional campus teams to meet needs of students as assigned by the Registrar.
e. Meet with students and contact students on a routine basis regarding attendance, performance and progression in the program, documenting all student interactions in Ellucian Colleague.
f. Provide support and assistance to all students including:
i. Initial intake of students, making sure student understands and agrees with transfer credit awarded.
ii. Registration Assistance including verifying all pre-requisite/co-requisite rules are met.
iii. Processing waitlists as space permits.
iv. Registering students who are repeating.
v. Assist students with all questions and issues.
vi. Assist students with schedule adjustments during add/drop week or at other times in the term as needed (advising student to impact of choices being made – completion and financial aid).
vii. Assist students with ordering of uniforms.
viii. Monitor clinical compliance, contacting students who are non-compliant and working with them to get all required documentation in hand so they can participate in clinical courses.
2. Provide professional assistance and support to the Academic Leadership of the campus.
a. Assist in the preparation of reports and analysis relative to student enrollment, registration, attendance, grades and other information that they might require from Academic Records in the course of performing their duties
b. Assist in coordination of work with the Student Success personnel to assure that students are receiving the assistance and resources needed to be successful.
c. Relay information, comments/complaints received from the students so the campus may address situations as they arise.
3. Assure compliance with all policies and procedures as outlined the Student Catalog, Faculty Handbook, and the College Policy & Procedure Manual, at the campus-level.
a. Provide information on policies and procedures to students and staff when requested.
b. Work with students to insure compliance with both Galen and affiliate requirements for participation (immunizations, CPR, drug screenings, etc.) as assigned by the Registrar
4. Support college/campus goals. a. Contribute to the attainment of goals outlined for the campus.
i. Track and report on Student interactions
ii. Track and report on Student Placement and work to achieve campus strategic goal for placement.
iii. Track and report on all other campus goals as assigned
5. Participate in all campus activities that directly interface with students- such as orientation, open house, graduation. (Expectation is attendance at a minimum of three graduations per year.)
6. Other duties as assigned.
Position Requirements:
Education: Work toward an Associate degree preferred.
Experience:Two years’ experience in college or academic setting preferred.
Knowledge, Skills, Abilities: Knowledge or willingness to learn current student systems, for example, Ellucian Colleague and Canvas, Unitime, Verified Credentials. Knowledge or willingness to learn current college catalog, policies, procedures. Knowledge or willingness to learn state requirements for licensure. Knowledge or willingness to learn campus resources for the support of the students. Knowledge of registration and records procedures and systems. Knowledge of supervision. Ability to communicate orally with co-workers, customers, clients, or the public in a face-to-face, one-to-one or group setting. Ability to work cooperatively with other employees, various levels of management, and students. Ability to work under pressure and complete tasks by deadline dates. Ability to work in a fast pace environment.
Physical Requirements:Ability to walk, stand, and sit for long periods of time. Ability to speak concisely and effectively to communicate needs. Ability to operate a personal computer and other office equipment. Normal motor skills and eye-hand coordination.
Degree of Supervision:Moderate supervision.
Benefits
At Galen College of Nursing, we want to ensure your needs are met. We offer a comprehensive package of medical, dental, and vision plans, tuition discounts, along with unique benefits, including:
Learn more about Employee Benefits.
Note: Eligibility for benefits may vary by location.
Galen’s Compassionate Care Model Values
Learn more about our vision and mission.
Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized.
At its founding in 1968, Nashville-based HCA was one of the nation's first hospital companies. Today, we are the nation's leading provider of healthcare services, a company comprised of locally managed facilities that includes about 165 hospitals and 115 freestanding surgery centers in 20 states and England and employing approximately 204,000 people. Approximately four to five percent of all inpatient care delivered in the country today is provided by HCA facilities. Richard M. Bracken serves as Chairman of HCA and R. Milton Johnson is the company's President and Chief Executive Officer.
HCA is committed to the care and improvement of human life and strives to deliver high quality, cost effective healthcare in the communities we serve. Building on the foundation provided by our Mission & Values, HCA puts patients first and works to constantly improve the care we give them by implementing measures that support our caregivers, help ensure patient safety and provide the highest possible quality. Investing in our communities is important to us. HCA typically invests about $1.5 billion annually to keep our facilities modern and up-to-date technologically and to expand and add services where needed. Focusing primarily on communities where the company is a leading healthcare provider, HCA selectively adds new facilities in order to better serve our communities.
And because two HCA founders were physicians, we value highly the strong relationships we've created with local physicians. We endeavor to provide them with a wide array of services and modern facilities in order to help them deliver the best possible care.