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Registrar/PEIMS Data Manager

Kirbyville Independent School District

Kirbyville, TX

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JOB DETAILS
SKILLS
10-key (Tenkey) Numeric Keypad, Communication Skills, Data Entry, Data Management, Database Administration, File Maintenance, Financial Reporting, Interpersonal Skills, Mathematics, Office Equipment, Organizational Skills, PC (Personal Computer) Systems, PC Software, Peripheral Hardware, Printing, Process Management, Progress Reports, Record Keeping, Registrar, Report Distribution, Request for Information (RFI), School Attendance, Secondary School, Spreadsheets, Word Processing
LOCATION
Kirbyville, TX
POSTED
4 days ago
Job Title: Registrar/PEIMS Data Manager

Exemption Status: Nonexempt

Reports to: Principal/PEIMS Coordinator

Dept./School: Assigned campus

Date Revised: 4/26/2022

Primary Purpose:

Responsible for maintaining student records at the campus level. Process student enrollment, transfers, and withdraws for the campus.
Qualifications:

Education/Certification:

High school or GED

Special Knowledge/Skills:

Ability to maintain accurate and auditable records

Ability to use personal computer and software to develop or maintain spreadsheets and databases, and do word processing

Proficient keyboarding, file maintenance skills, and 10 key skills

Basic math skills

Strong organizational, communication, and interpersonal skills

Experience:

Three years PEIMS experience preferred
Major Responsibilities and Duties:
Records, Reports, and Correspondence for Registrar
  1. Maintain physical and computerized records including student cumulative folders, progress and failure reports, class rosters, and schedule changes.
  2. Process student records, including requesting transcripts and records from other schools, setting up cumulative folder, entering student data into appropriate databases, and student withdrawals.
  3. Coordinate grading process, including processing of scan sheets, verification and correction of grades, and printing and distribution of report cards.
  4. Process and transmit requests for student information, including student transcripts for colleges and universities.
  5. Prepare and distribute University Scholastic League (UIL) eligibility lists.
  6. Assist counselors with the enrollment, withdrawals, and transfer of students and process applicable records.
  7. Monitor and maintain records of student school day late arrivals and early departures.
Records and Reports for PEIMS
  1. Collect and enter attendance and PEIMS data into established database and verify accuracy of according to established procedures.
  2. Prepare and print reports, including attendance reports, grades, class or personnel rosters, end-of-semester reports, or accounting reports.
  1. Maintain physical and computerized records, including student cumulative folders, progress and failure reports, class rosters, grade books, and schedule changes if applicable.
  2. Process new student records, including requesting transcripts and records from other schools, setting up cumulative folders, and entering student data into appropriate databases.
  3. Assist parents, students, and faculty with questions regarding student attendance.
  4. Process and transmit requests for student information and transcripts.
  5. Call parents to verify student absences as needed.
  6. Report all attendance problems to designated administrator.
Other:
  1. Maintain confidentiality.
Supervisory Responsibilities:

None.
Equipment Used:

Personal computer, printer, calculator, copier, fax machine, and shredder.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

About the Company

K

Kirbyville Independent School District