Regional Project Manager
Role Mission: The Regional Project Manager supports the Executive Director with implementation of logistical tasks and critical projects and initiatives. The Project Manager creates and maintains systems that enable senior leaders to work efficiently (setting meetings & operating mechanisms, prepping events & professional development sessions). He/she also tackles projects in coordination with senior leadership, including collaborating, analyzing, performing Outcomes-Causes-Solutions analyses, defining proposed solutions & presenting/teaching with organization leaders and staff.
The work of the Project Manager entails being assigned to organizational challenges, studying the challenge, and putting in motion action plans that produce a solution. S/he will provide support to other senior leaders (Vice Presidents of Schools, Regional Director of Operations & Chiefs), as deemed necessary by the ED.
Supervisory Responsibilities:May manage regional office Receptionist, Training Coordinator, and Executive Assistant
Location:
This is a full-time position located in the Permian Basin. Preference will be given to candidates who live in the region, or who are willing to relocate.
Travel Expectations:
Some travel may be required
What You’ll Do – Accountabilities:
Essential Duties:
80% of Regional Lead Team agree that IDEA is a Great Place to Work.
- Work closely with ED on a weekly/daily basis to help prioritize time and support of management
- Gather & provide weekly data for ED & Vice Presidents for use in check-ins and tactical meetings
- Develop and implement operating mechanisms to increase effectiveness of daily morning huddles, weekly tactical meetings, and quarterly step back meetings
80% of regional staff have necessary tools & resources to complete their work efficiently and successfully.
- Manage regional culture by operationalizing (and maintaining/ tweaking) agenda and execution of weekly regional meetings for over 50 regional staff members
- Coach and manage the office receptionist, including onboarding, training, and other support Establish/ monitor implementation of communication protocol w/ parents & other stakeholders Coordinate and schedule PD, including managing requests for office space as needed
- Maintain regional office, including inventory & office supplies and allocation of office space
- Play a key role in the design of the new regional office space
- Collaborate with HR & ALT to ensure region has all essential materials to support daily work
100% of regional headquarters trainings and senior level events meet expectations.
- Work closely and collaborate with organization-wide logistics coordinators (Executive Assistants, Project Managers, Training Coordinators) to ensure regional logistics meet expectations
- Work with Human Assets, Operations, AST business partners to create, implement, and analyze surveys following events and trainings in order to continuously improve PD’s
- Onboard and orient new support team members to responsibilities and IDEA culture
- Coach/ manage Events Coordinator in the implementation of regional PD
- Support regional advisory board partnership by creating agenda, locking in op mechanisms for rehearsals, drafting presentation materials & selecting facilitators for quarterly board meetings
100% of Executive Director presentations, meetings, and speeches are prepared on time and meet expectations
- Prepare and/or edit presentations and talking points for ED’s regional & external meetings (board meetings, step backs, progress towards goals, growth documents, etc.)
- Manage and expand on existing special projects or initiatives
- Manage ED’s Executive Assistant to plan annual strategic budgeting plan
Collaborate with Lead Team members (VPs, RDO, etc.)
- Coordinate with and support RDO in visiting potential school sites, analyzing demographic need within the region, and establishing processes for regional growth
- Partner with HQ business partners on school strategy initiatives
- Meet weekly with VPs to review regional data, identify areas of concern, and propose solutions
- Lead regional budgeting approval process for new HQ roles in coordination with ED and ALT
- Assemble and coordinate project teams and manage project resource allocation as needed
Retention of office staff (Receptionist, Executive Assistant, Training Coordinator)
- Manage staff development cycle for office staff, including goal setting, 2x2 feedback, and APR’s
- Conduct and manage onboarding of new office staff
- Lead and support training and/or professional development of office staff
Additional Duties and Responsibilities: n/a
Knowledge and Skills – Competencies:
- Make Strategic Decisions: This team member uses data, feedback, and insights to inform thoughtful decision-making, while considering the impact on their direct reports and team. They communicate decisions with clear rationale and begin to connect their choices to broader team objectives.
- Manage Work and Teams: This team member sets clear, measurable goals and regularly reflects on progress, adjusting actions as needed. They prioritize work aligned with their goals using a task management system and consistently meet deadlines through effective time management.
- Grow Self and Others: This team member regularly offers affirming and adjusting feedback, maintaining a positive balance that reinforces growth and motivation. They provide transparent, candid performance insights and offer consistent coaching and development aligned with individual goals, supporting both direct reports and cross-functional partners.
- Build a Culture of Trust: This team member fosters a team culture where individuals genuinely care for one another both personally and professionally. They lead with transparency, encourage open communication, including healthy conflict—and promote reliability and consistency, while regularly seeking and responding to team feedback to enhance the collective experience.
- Communicate Deliberately: This team member leads inclusive discussions that surface obstacles and drive actionable solutions, ensuring all voices are heard. They communicate key information clearly across multiple channels and establish feedback loops that promote open dialogue, collaboration, and continuous improvement.
Additional Skills:
- Experience collaborating with school and office leadership to prioritize the highest-impact work and ensure goal attainment
- Experience implementing critical projects & initiatives and PD based around individual and/or organizational goals
- Management of projects across multiple teams or stakeholders
- Strong written and verbal communication skills
- Microsoft 360 proficiency
Required Education and Experience:
- Bachelor’s degree required/ 2+ years of experience preferred
- Exceptional written and oral communication skills
- Experience working in an education system preferred
- Proven track record of personally achieving success and of leading others to ambitious outcomes
- Teaching experience preferred
Preferred Education and Experience:
- Experience collaborating with school and office leadership to prioritize the highest-impact work and ensure goal attainment
- Experience implementing critical projects & initiatives and PD based around individual and/or organizational goals
- Management of projects across multiple teams or stakeholders
- Strong written and verbal communication skills
- Microsoft 360 proficiency
Physical Requirements:
What We Offer:
Compensation & Benefits:
Salaries for people entering this role typically fall between $72,700 and $84,400, commensurate with relevant experience and qualifications and in alignment with internal equity.This role is also eligible for performance pay based on organizational performance and goal attainment.
Additionally, we offer medical, dental, and vision plans, disability, life insurance, parenting benefits, flexible spending account options, generous vacation time, referral bonuses, professional development, and a 403(b) plan. You can find more information about our benefits at https://ideapublicschools.org/careers/benefits/.
* IDEA may offer a relocation stipend to defray the cost of moving for this role, if applicable.
Application process:
Submit your application online through Jobvite. Please note that applications will be reviewed on an ongoing basis until the position is filled. Applicants are encouraged to apply as early as possible.
Learn more about IDEA
At IDEA the Staff Experience Team uses our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members. Learn more about our Commitment to Core Values here: https://ideapublicschools.org/our-story/#core-values