Administrative Skills, Calendar Management, Communication Skills, Customer Support/Service, Data Entry, Database Technology, Documentation, File Maintenance, High School Diploma, Interviewing Skills, Lift/Move 40 Pounds, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multilingual, Multitasking, Onboarding, Operational Support, Operations, Organizational Skills, Physical Demands, Project/Program Coordination, Schedule Development, Spanish Language, Staff Requirements, Student Services, Training/Teaching, Typing
SUMMARY:
The Recruiting Coordinator Assistant provides administrative and operational support for recruitment, onboarding, and coordination of educational and related services. This role works closely with program specialists, providers, families, and internal teams to support staffing needs, provider communication, student services, and daily program operations.
JOB DUTIES:
- Assist with scheduling and coordination of provider assignments under direction
- Support upkeep and data entry of recruitment databases and provider files
- Assist with candidate communication and interview scheduling as directed
- Supporting documentation organization
- Assisting with coordination tasks after decisions are made by lead staff
- Works under the direction of the Lead Recruitment Coordinator
- Provides administrative and operational support to recruitment and program coordination functions
- Scheduling and calendar coordination
- Data entry and file maintenance
- Follow-ups and communication support
- General administrative assistance to the team
- Perform other related duties as assigned
PHYSICAL REQUIREMENTS:
In the course of performing this in-person job, the incumbent must be able to lift at least 40 lbs. Frequent sitting, twisting, typing, talking, hearing and repetitive motions. Occasional walking, standing, bending, grasping, pulling, pushing and reaching.
QUALIFICATIONS:
- High School Diploma or G.E.D. required
- Previous experience in recruiting, education, staffing, customer service, or administrative support preferred
- Knowledge of IEP-based services and educational settings preferred
- Strong organizational, communication, and multitasking skills
- Knowledge of Microsoft Office Suite (Outlook, Word, Excel) and database systems
- Bilingual in Spanish preferred
- Must fulfill all employment requirements, including required background clearances, physical examination, and drug testing