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Recruiter Assistant

Epitec, Inc

Chicago, IL(remote)

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JOB DETAILS
SALARY
SKILLS
Administrative Skills, Applicant Tracking System, Calendar Management, Communication Skills, Customer Support/Service, Document Management, HRIS/HRMS, Hardware Virtualization, Logistics, Logistics Management, Microsoft Outlook, Organizational Skills, Time Management
LOCATION
Chicago, IL
POSTED
1 day ago
Job Title: Recruiter Assistant
Location: Remote - Candidate should be located near Richardson, TX or Chicago, IL
Job Type: W2 Contract
Expected hours per week: 40 hours per week
Schedule: Mon-Fr, 8;00 AM to 5:00 PM CST
Pay: $25 per hour (including benefits)

The Interview Scheduler plays a critical role in supporting the Talent Acquisition team by coordinating interview logistics across multiple departments, time zones, and locations. This role ensures a seamless, positive experience for candidates and hiring teams by managing complex calendars, communicating clearly and professionally, and providing administrative support throughout the hiring process.

Key Responsibilities
  • Partner closely with Recruiters, Hiring Managers, and interview teams to schedule phone screens, virtual interviews, and in-person interviews across multiple locations.
  • Coordinate complex scheduling involving multiple interviewers, panel interviews, and shifting availability.
  • Communicate interview details and expectations clearly to candidates and internal stakeholders.
  • Manage calendar invitations, conference room reservations, virtual meeting links, and follow-up reminders.
Candidate Experience & Communication
  • Serve as a primary point of contact for candidates regarding scheduling, logistics, and next steps.
  • Ensure timely updates and a smooth, positive candidate journey from initial scheduling through final interviews.
  • Respond to scheduling changes or conflicts quickly and tactfully.
Required Skills & Qualifications
  • Prior experience coordinating interviews across multiple teams, locations, or time zones.
  • Strong ability to navigate and manage competing priorities and shifting schedules.
  • Exceptional organizational skills with the ability to manage multiple requests simultaneously.
  • High accuracy in managing logistics, documentation, and communication.
  • Ability to interact with candidates, hiring managers, and team members with professionalism, tact, and a customer-service mindset.
Technical Skills
  • Experience with Applicant Tracking Systems (ATS) and HRIS platforms.
  • Proficiency with Outlook or similar calendar/scheduling tools.
  • Comfortable with virtual meeting platforms (Teams, Zoom, etc.) and general office software.
Preferred Qualifications
  • Experience supporting Talent Acquisition in a high-volume or enterprise environment.
  • Familiarity with multi-location or multi-time-zone scheduling.
  • Background in HR, Recruiting Coordination, or administrative roles in a corporate setting.
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About the Company

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Epitec, Inc

Epitec is a leading staffing and recruiting services company with a mission to make staffing personal. We go beyond traditional hiring by truly understanding our candidates and matching them with the perfect opportunities. We offer competitive compensation, career growth, and support throughout the entire process. Working with top Fortune 500 companies, we are recognized for our excellence with numerous awards, including Best & Brightest and diversity recognitions. At Epitec, we're redefining the future of employment. 

COMPANY SIZE
2,500 to 4,999 employees
INDUSTRY
Staffing/Employment Agencies
EMPLOYEE BENEFITS
Professional Development, 401K, Employee Referral Program, Life Insurance
FOUNDED
1978
WEBSITE
https://epitec.com/