RECORDS SPECIALIST - 76003343

Requisition No: 871283 Agency: Highway Safety and Motor Vehicle Working Title: RECORDS SPECIALIST - 76003343 Pay Plan: Career Service Position Number: 76003343 Salary: $34,760.04 Annually Posting Closing Date: 03/12/2026 Total Compensation Estimator Tool

FLORIDA HIGHWAY PATROL PATROL OPERATIONS NORTHERN REGION TROOP G JACKSONVILLE PATROL DISTRICT

Career Service (CS) OpportunityOpen Competitive Advertisement

To be considered for this position, applicant responses to qualifying questions must be clearly stated within the employment history. Software systems, actual work experience, and years of employment must be clearly defined, or the application may not be considered for the position.

Contact Person: Captain Mark Boatright, (904) 965-4000

The Organization The Florida Department of Highway Safety and Motor Vehicles (FLHSMV) provides highway safety and security through excellence in service, education, and enforcement. With a workforce of approximately 4,500 employees throughout the state, the Department is leading the way to A Safer Florida through the efficient and professional execution of its core mission: the issuance of driver licenses, vehicle tags and titles, and operation of the Florida Highway Patrol.

Our Benefits include:

• Paid Parental Leave
• Annual and Sick Leave Package
• Nine Paid Holidays
• State Health and Life Insurance
• Educational Benefits
• Contributory Retirement Plan

To learn more about FLHSMV and why its a great place to work, visit our website at: flhsmv.gov/careers.

If youre seeking employment with a meaningful mission, opportunities for skill growth and career advancement, competitive medical and life insurance, retirement benefits, ample vacation and sick leave, paid holidays, and educational assistance, consider building your career at FLHSMV!

Duties and Responsibilities Work collaboratively with law enforcement professionals and other stakeholders to provide high-level administrative support which will include:

• Answering incoming calls
• Providing customer service to internal and external customers
• Mail distribution
• Requisition of supplies
• Preparing correspondence
• Handling public requests
• Arranging meetings and travel requests
• Additional clerical duties as required

This position is also responsible for maintaining various databases.

Knowledge, Skills, and Abilities

• Have knowledge of general office procedures and basic filing practices.
• Have skill in Microsoft Office Word, Excel and Access.
• Have the ability to type letters, memoranda and other standard business forms in correct format using correct spelling, punctuation and grammar.
• Have ability to deal with the public in a courteous and efficient manner.
• Have ability to operate general office equipment.
• Be skilled in communicating effectively, verbally and in writing.
• Have ability to prioritize, organize and coordinate work assignments.
• Have ability to establish and maintain effective working relationships with others.

Preferred Qualifications Preference will be given to candidates with the following:

• Clerical experience (filing, typing, preparing, and maintaining records and/or reports).
• Experience providing customer service in-person or via telephone.

Job Related Requirements

• High School Diploma or GED equivalent.
• A Level 2 background check, along with Criminal Justice Information System (CJIS) clearance, to include a fingerprint-based check of the criminal records of the FBI, as a condition of employment pursuant to Chapter 110.1127, 435 and 943, Florida Statutes.

Please note that, since this position requires CJIS clearance, the Department will have access to all an applicants criminal and juvenile delinquency records, even those that have been sealed or expunged.

General Information The elements of the selection process may include a skill assessment and/or oral interview. Applicants being considered for employment will be required to submit to a fingerprint-based background investigation, which will include a check of the criminal history records of the FBI. Fingerprints and associated information/biometrics will be retained in the FBIs Next Generation Identification (NGI) system and fingerprints may continue to be compared against fingerprints submitted to or retained by NGI.

FLHSMV employees are paid once a month on the last workday of each month. All state employees are required to participate in the direct deposit program pursuant to s. 110.113 Florida Statutes.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS PREFERENCE Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements.

Candidates claiming Veterans Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans Preference documentation requirements are available by clicking here.

All documentation is due by the close of the vacancy announcement.