Records Management Specialist

Energy Northwest

Richland, WA

Apply

JOB DETAILS

SKILLS

Administrative Skills, Continuous Improvement, Corporate Policies, Customer Support/Service, Database Administration, Desktop PC, Distribution Control, Document Control, Documentation, Driver's License, Emergency Response, Equipment Maintenance/Repair, Maintenance Services, Order Supplies, Performance Metrics, Plotters, Printing, Record Keeping, Records Management, Recycling, Team Player, Time Management, Training Program, Transportation Routing, USPS (United States Post Office)

LOCATION

Richland, WA

POSTED

10 days ago

**GENERAL SUMMARY** Performs a variety of records management support responsibilities related to the administration and operation of company document control and records management policies, procedures, and facilities. These responsibilities include operating and maintaining active/inactive records, documents, and records systems (i.e., corporate document and records file centers, records retention center, micrographics and associated databases). This position requires a working knowledge of related company policies and procedures and familiarity with technologies impacting records, documents, and information control (e.g., systems housing hard copy, electronic data, microformats). This position works in an environment emphasizing teamwork, cross-training, efficiency, and continuous improvement. Although this position may perform a broad range of functions, no one position performs all of the typical duties described below. **PRINCIPAL ACCOUNTABILITIES** + Maintain controlled distribution lists for corporate and plant. + Collect or receive documents and records for controlled distribution or retention. + File documents, records, aperture cards, and drawings in accordance with established procedures and instructions. + Support and maintain satellite libraries. + Perform data entry utilizing various databases and software applications (e.g., various Asset Suite applications, action tracking/corrective action database, text retrieval system, SharePoint, and other desktop applications such as Microsoft Office). Type of information entered may include: document/configuration control, record management, vendor code input, etc. + Create and run basic computer reports from various software applications. + Run established reports based on customer requests/needs and established schedules. + Ensure archival and interim storage records are accurately indexed, securely maintained, and dispositioned in accordance with approved procedures and instructions and approved state retention schedule. + Coordinate destruction of records including recycling or shredding. + Research, retrieve, and copy documents and records from various storage locations. This requires a good working knowledge of the various types of documents and records and knowledge of options (various parameters) available for search and retrieval. + Operate scanning and bar-coding equipment utilizing optical character recognition (OCR) software and performing text cleanup/correction for documents and records requiring retrieval through the electronic text retrieval programs. + Perform audits of archival microfilm to ensure that film has not degraded. **Work Order Package Preparation** + Provide work package support by printing and assembling required documentation for maintenance work performed at CGS. **Mail Room/Print Center** + Perform mail route deliveries both onsite and to various offsite Energy Northwest Facilities, including pickup and drop off at USPS. + Meter mail, ensuring appropriate postage requirements. + Provide large format prints and laminations + Perform large quantity print jobs. + Operate machinery related to print center such as Plotters, Large format scanners, Laminators, industrial paper cutters, rotary cutters, hole punch, staplers and binding machines. **General** + Provide input on equipment needs, perform minor maintenance, coordinate repair and service of equipment, and order supplies + Provide customer/user support, training, and work guidance/direction to personnel in the status verification of plant procedures, drawings, O&M manuals, etc., and in the use of various databases. + Create desktop instructions, provide input to department instructions and procedures. + Accountable for work quality and personal adherence to instructions and procedures and for meeting established deadlines. + Make recommendations for improvements to processes. + Participate in departmental rotation and cross-training program to ensure that adequate backup is provided for the Records Management Specialist position descriptions. Perform associated duties as assigned to meet resource/business needs. + Ensure confidential, proprietary, and safeguards information is released only to authorized personnel. Maintain confidentiality of information used or viewed in performance of position responsibilities. + Voluntary participation opportunities on the Emergency Response team (ERO). + Must support the biennial refueling outage. + Provide telephone backup for department personnel, responding to inquiries. + Provide other administrative and clerical support as directed. **REQUIRED EDUCATION & EXPERIENCE** High school diploma or GED is required. Requires six months of records management/database experience or one school year of Work-Based Learning (WBL) experience. A valid driver's license is required. This is a bargaining unit position and the hourly pay rate is: $21.26 **INCENTIVE COMPENSATION** This role is eligible to participate in our annual incentive plan. Incentives are earned based on employee performance against defined metrics and company goals. **BENEFITS** Energy Northwest (EN) provides a phenomenal benefits package. Washington State also has no state income tax, and the Tri-Cities provides a cost-of-living lower than the national average. EN offers substantial retirement benefits through three retirement programs including the Washington State Public Employees' Retirement System pension plan (PERS), a 401(k) savings plan with an employer match component, and a 457(b) savings plan. EN also offers multiple options for medical, dental, vision, disability and life insurance coverage. Other voluntary benefits may include flexible spending accounts (FSAs), tuition reimbursement, student loan repayment, childcare subsides, health reimbursement arrangement (HRA VEBA), health savings account (HSA), supplemental life insurances, credit monitoring/identity theft insurance, and more! Qualifying employees will typically start a personal time accrual rate of 160 hours per year and EN provides nine paid holidays throughout the Calander year; personal time accruals grow significantly at various service intervals. We are an Equal Opportunity Employer and do not discriminate due to race, color, age, gender, gender identity, sexual orientation, ethnicity, religion, national origin, veteran status or on the basis of disability. Know Your Rights: Workplace discrimination is illegal

About the Company

Energy Northwest

Energy Northwest produces reliable, affordable, environmentally responsible electric power and delivers it to Northwest public power utilities at the cost of production. Formed as a joint operating agency in 1957, the organization was created to serve the needs of public power by producing reliable, low-cost electricity while promoting public power activities in the region. Today the joint operating agency membership includes nearly every public power utility district in the state and several municipalities. The agency owns and operates four electricity generating facilities: White Bluffs Solar Station, Packwood Lake Hydroelectric Project, Nine Canyon Wind Project and Columbia Generating Station (nuclear energy facility). Energy Northwest also provides operations and maintenance services for generating facilities owned by other utilities, and develops new power generation facilities to meet growing demand. Oversight of Energy Northwest operations is provided by an 11-member executive board and a board of directors comprising one representative from each member utility. The agency’s vision is to be the region's leader in energy generation and public power solutions through sustained excellence in performance. To achieve its vision, Energy Northwest works to understand and meet the energy needs of its members – the Washington state public power utilities who serve nearly 1.5 million ratepayers. Meeting the goal means measuring current performance while looking for solutions to meet the region’s future energy needs. The vision calls for a strong power portfolio, including a variety of electricity generating operations and professional and technical services. The agency’s mission is to provide our public power members and regional ratepayers with safe, reliable and cost-effective power. Energy Northwest member utilities and employees are the agency’s primary stakeholders. They serve the ratepayers of the Pacific Northwest through our members and the Bonneville Power Administration. To best serve the ratepayers, we strive to provide reliable power and other energy services to the region at the least cost, while protecting the environment and ensuring the safety of our employees and the public.

COMPANY SIZE

500 to 999 employees

INDUSTRY

Other/Not Classified

FOUNDED

1957