VACANT POSITION Records Management Administrator Administration Job Purpose Provides administrative support and financial duties in support of the municipal court system. • Maintains the Citys records and documents of enduring value. • Oversees the metadata and folder structure incorporated in the electronic document management systems . • Ensures that Federal State and local record retention guidelines are met . • Writes policies and procedures as needed and updates existing file plan and records management policies and procedures that comply with Federal State and local regulations . • Implements best practices for records storage and retention. • Provides Records Management guidance to city staff . • Provides training on Records Management for permanent and temporary records paper and electronic. • Performs general administrative duties including answering returning phone calls emailing etc. • Oversees long-term and temporary storage of a record as authorized by the Public Records Act . • Oversees the Records Storage Facility and is responsible for approval and destruction of its records . • Performs general administrative duties including answering returning phone calls emailing etc. • Assists with the processing and maintenance of official City Council records minutes ordinances resolutions etc. ensurin g appropriate accessibility to the public. • Assists with special projects as assigned . • Attends training meetings workshops etc. as required to enhance job knowledge and skills . • Coordinates with departments to gather accurate data project updates and background information needed for elected officials presentations and community communications. • Prepare s professional presentation materials briefing packets visual aids and supporting documents for public meetings workshops and special events . • Maintain s a calendar and record of official public appearances ceremonies ribbon cuttings community meetings and other events involving the Mayor and City Council . • Document s City Council public activities through written summaries photographs event notes and archival records in accordance with records retention policies . • Organize s digital files photographs videos speeches and communications materials related to elected officials for future reference and historical preservation. • Support s public transparency efforts by ensuring records communications and informational content are properly maintained and readily available to the public when appropriate . • Performs exceptional service to internal and external customers . Required Knowledge Skills and Abilities Ability to establish good working relationships with community agencies City Council members and the general public. Excellent oral and written communication skills. Ability to maintain confidentiality and exercise s ound judgement. Must be customer service orientated with strong problem solving skills . Must have strong organizational skills and attention to detail. Must be able to multi -task and meet deadlines. Proficient with Microsoft Office Suite Word Excel and Outlook and ability to learn department -specific software. Minimum Qualifications Bachelors degree in Public Administration or a related field and at least one to three years related work experience or any equivalent combination of education and experience that provide the required knowledge skills and abilities needed . Must possess a valid South Carolina drivers licens e or ID . Deadline to Apply Open until filled Apply online at www.sumtersc.gov or mail resume with cover letter along with application to City of Sumter Human Resources 21 N. Main Street Sumter SC 29150 The City of Sumter is an Equal Opportunity Employer and participates in E -Verify. E -Verify allows participating employers to verify the employment eligibility of their newly hired employees and the validity of their Social Security Numbers. E -Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration. This Notice is not intended to be an all -inclusive list of duties knowledge skills and abilities required to do the job. This is intended only to describe the gener al nature of the job. A more comprehensive list of duties responsibilities and essential job functions is available in the job description.