Records & Data Management Specialist 2026-01853

Records & Data Management Specialist 2026-01853

Salary

$27.39 - $30.43 Hourly

Location

Lander, WY

Job Type

Permanent Full-time

Job Number

2026-01853

Department

Department Of Health

Division

Life Resource Center

Opening Date

07/21/2026

Closing Date

9/30/2026 11:59 PM Mountain

FLSA

Non-Exempt

Job Classification

BARD07

• Description
• Benefits
• Questions

Description and Functions

Open Until Filled

GENERAL DESCRIPTION:

The Wyoming Life Resource Center is seeking a Records and Data Management Specialist to support the accurate, secure, and timely management of resident and employee health information. This position provides day-to-day support for the Electronic Health Record system; maintains electronic and paper records; assists with reporting, chart audits, scanning, document indexing, record requests, employee health files, and survey preparation; and helps staff follow established documentation and confidentiality requirements.

This position works closely with clinical, nursing, administrative, and Records staff to support continuity of care, survey readiness, regulatory compliance, and reliable access to essential health information.

WLRC is truly an extraordinary place with a rich history and a bright future.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health, dental, and vision insurance

• Paid vacation, sick leave, FMLA, and holidays

• Retirement - Pension and 457(b) plans that help you build a secure future

• Flexible schedules and work-life balance options

• Meaningful work that makes a difference for Wyoming communities

and MUCH MORE! Click here for detailed information, or you can watch this short video to learn about our benefit package!

Want to see the full value of your compensation beyond salary?

Explore our Total Compensation Calculator: compensationcalculator.wyo.gov

Human Resource Contact: Tammy / 307-335-6784 / tammalee.keysaw1@wyo.gov

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level.

• Assist the EHR team in supporting and maintaining electronic records in a manner aligned with WLRC organizational workflows.
• Gather, examine, analyze, and maintain information in the electronic data management system.
• Generate audit reports on a routine schedule.
• Receive and process requests as needed for federal and state surveys.
• Verify the legitimacy of requests for information and maintain confidentiality practices.
• File and keep an inventory of files. Prepare files for archiving.
• Recommend and implement operating policies and procedures.
• Serve as an advisor on medical records policies and consultant to facility staff.
• Participate in applicable committees.
• Evaluate staff use of inputting data into the electronic health record system.
• Recommend and implement corrective action on areas needing improvement and retention.
• Provide advice and guidance to a range of staff on all aspects of health records.
• Develop systems and procedures to provide data for internal analysis and external reporting
• Other duties, as assigned.

Qualifications

PREFERENCES:

Preference may be given to applicants with three or more years of experience in official records and data management.

Preference may be given to candidates with experience in medical records, health information management, records management, long-term care, skilled nursing, developmental disability services, or a healthcare setting.

Preference may also be given to candidates with experience using Electronic Health Record systems, document-management systems, scanning and indexing records, chart audits, records retention, reporting, HIPAA-related confidentiality practices, or release-of-information processes.

Preference may be given to candidates who are highly proficient with Google Workspace, including Gmail, Google Drive, Google Docs, and Google Sheets, as well as shared electronic files, scanners, printers, copy machines, document-management systems, Electronic Health Record systems, and other office technology. Familiarity with Microsoft Office applications is also preferred.

Preference may be given to candidates with experience providing staff support or training related to EHR workflows, documentation standards, scanning, filing, or records-management processes.

KNOWLEDGE:

• Knowledge of electronic and paper records-management practices, document retention, filing, scanning, indexing, and information retrieval.
• Knowledge of and ability to follow agency policies and regulations.
• Knowledge of HIPAA privacy and security requirements, confidentiality standards, and secure handling of protected health information.
• Knowledge of Electronic Health Record systems, healthcare documentation practices, medical-records processes, document-management systems, reporting tools, and electronic file storage.
• Knowledge of standard office technology, including Google Workspace applications, email, scanners, printers, copy machines, and other computer-based office systems.
• Knowledge of ICF/IID, skilled nursing facility, and long-term care documentation practices is preferred.
• Ability to work with and around WLRC residents, including those who may display challenging behaviors.

MINIMUM QUALIFICATIONS:

Education:

Bachelors Degree (typically in Records or Data Management)

Experience:

0-1 year of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Clerk

OR

Education & Experience Substitution:

3-4 years of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Clerk

Certificates, Licenses, Registrations:

None

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

• Work is primarily performed in an office and clinical setting and requires regular use of computers, printers, scanners, copy machines, and other office equipment. Duties require extended periods of sitting, standing, walking, reading, typing, and reviewing electronic and paper records.

• The position regularly retrieves, organizes, files, transports, and stores paper records, file boxes, and archive materials. Duties may require bending, reaching, kneeling, pushing carts, and lifting or moving boxes and files weighing up to 50 pounds, with heavier items moved using appropriate equipment or assistance.

• Work occurs in an active healthcare and residential environment and may involve interaction with residents who have medical, behavioral, mobility, or developmental support needs.

NOTES:

• FLSA: Non-exempt
• The Wyoming Life Resource Center participates in E-Verify. We will provide the Social Security Administration and, if necessary, the Department of Homeland Security, with information from each new employees Form I-9 to confirm work authorization. Please note that we do not use this information to pre-screen job applicants.
• A background check, including the taking of fingerprints, will be completed through the Wyoming Department of Criminal Investigation, Department of Family Services, and the F.B.I. for every successful applicant.
• Pre-employment drug and alcohol testing will be conducted on safety-sensitive positions. Drug testing will be conducted on any position if reasonable suspicion exists.
• The Wyoming Department of Health offers an excellent benefits package, including medical/dental/vision/life insurance, paid vacation and sick leave, paid holidays, a state retirement plan, a deferred compensation program, and longevity pay.

Supplemental Information

Click here to view the State of Wyoming Total Compensation Calculator.

Click here to view the State of Wyoming Classification and Pay Structure.

URL: http://agency.governmentjobs.com/wyoming/default.cfm

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.

Working for the State of Wyoming means more than a job - it's a stable, rewarding career that lets you make a difference while enjoying a great quality of life.

Employees enjoy:

• Comprehensive health coverage - medical, dental, and vision plans for you and your family
• Voluntary Benefits - including life insurance for you and family members, ambulance, pet insurance, short/long-term disability, flex spending and health savings accounts
• Multiple retirement options - including the Wyoming Retirement System and a 457B account, helping you plan for long-term financial security
• Generous paid leave and flexible schedules - vacation, sick leave, paid FMLA and 11 paid holidays each year
• Public Service Loan Forgiveness eligibility - for those with qualifying student loans
• Training and professional development - to support your career growth and advancement
• Employee Assistance Program - Includes paid short-term counseling, legal, financial and work-life benefits and select employee discounts
• Wellness Program - Earn paid time off and incentives by focusing on your personal health

Know your full value.

Your paycheck is only part of the picture. The State of Wyoming offers a Total Compensation Calculator that shows the full value of your salary plus benefits, so you can clearly see what your complete compensation package looks like.

Explore your total compensation: https://compensationcalculator.wyo.gov/

WORKING FOR THE GREATEST STATE IN THE NATION - Wyoming offers a lifestyle you can't find anywhere else - wide-open spaces, clean air, friendly communities, year-round recreation, and no state income tax.

Click here for detailed information or you can watch this short video to learn about our benefit package!.

01

(AA) Which of the following best describes your highest completed level of education to date or within the next three (3) months? (Transcripts may be required.)

• High School Diploma/GED/or Equivalent
• Some college Coursework, No Degree Received
• Associates Degree
• Associates Degree and additional coursework
• Bachelors Degree
• Bachelors Degree and additional coursework
• Masters Degree
• Masters Degree and additional coursework
• Doctorate Degree
• Doctorate Degree and additional coursework
• None of the Above

02

(AA) Which of the following Quarter/Semester credit hours best describes your completed college education to date or within the next three (3) months? (Transcripts may be required.)

• 45+ Quarter hours/30+ Semester hours
• 90+ Quarter hours/60+ Semester hours
• 136+ Quarter hours/91+ Semester hours
• 180+ Quarter hours/120+ Semester hours
• 225+ Quarter hours/150+Semester hours
• N/A

03

(BARD07) How many years of relevant work experience or transferable skills do you have related to the job description?

• No relevant experience, but willing to learn.
• Less than one (1) year of relevant experience.
• One (1) to less than two (2) years of relevant experience.
• Two (2) to less than three (3) years of relevant experience.
• Three (3) or more years of relevant experience.

04

(AA) Describe your relevant experience below.

05

(A1) Where did you hear about this opportunity?

• Government Jobs @ www.governmentjobs.com/careers/wyoming
• Indeed
• LinkedIn
• Zip Recruiter
• Wyoming Workforce Center
• Other job sites (Wyoming at Work, Monster, etc.)
• Social Media (Facebook, Twitter, etc.)
• Newspaper/Newsletter Advertisement
• Career Fair
• Human Resources Division
• Friend or Acquaintance (Not State Employee)
• Current State Employee
• Other

06

(A) If you selected "Current State Employee" please provide the employees first and last name, and include the department they work for, if known. This employee may be eligible for a Referral bonus.

07

(A) If you answered Other, please tell us where you heard about this opportunity.

08

(AA) VETERANS PREFERENCE DISCLOSURE: PER WYOMING STATUTE, current employees of the State of Wyoming are not eligible for veterans preference. If you are not a current employee of the State of Wyoming, to be eligible to receive veterans preference you MUST have been a resident of the State of Wyoming for a period of one (1) year or more at any time prior to submitting this application. I have read and understand the veterans preference disclosure.

• Yes
• No
• I am not a veteran

09

(AA) VETERANS PREFERENCE: If you are a war veteran as defined in section 101, Title 38, United States Code or are the surviving spouse of a war veteran who receives survivor benefits from the federal government based on the veterans military service, and wish to claim veterans preference, please attach the appropriate documentation substantiating your claim. Indicate below your appropriate veterans preference status. By requesting veterans preference, you are certifying that you meet the statutory requirements as described in the above disclosure.

• Current State Employee
• Veteran - DD214 Attached
• Disabled Veteran (10% or more) - DD214 and Veterans Disability Determination Attached
• Surviving Spouse of a Deceased Veteran - DD214 and proof of Survivor Benefit Attached
• None of the above

10

(AA) Please be advised that an incomplete application WILL NOT be considered for employment. An attached resume is not required and is not an acceptable substitution for a completed application. Some State of Wyoming agencies use E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities at https://www.uscis.gov/e-verify. I have read and understand the above statement.

• Yes
• No

Required Question

Employer State of Wyoming

Address Human Resource Contact Information located in the

General Description Section

Statewide, Wyoming, 82002

Phone 307-777-7188

Website http://agency.governmentjobs.com/wyoming/default.cfm