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Records Administrator

MBC Talent Connections

West Valley, New York

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JOB DETAILS
SKILLS
Analysis Skills, Auditing, Business Administration, Calendar Management, Code of Federal Regulations, Communication Skills, Contract Requirements, Corrective Action, Document Control, Document Management, File Maintenance, Maintain Compliance, Mentoring, Microsoft Product Family, Multitasking, Organizational Development/Management, Organizational Skills, Process Improvement, Record Keeping, Records Management, Regulations, Regulatory Compliance, Staff Training, Systems Administration/Management, Technical Leadership, Time Management, United States Department of Energy (DOE)
LOCATION
West Valley, New York
POSTED
4 days ago

Records & Compliance Administrator

About the Role

Manage organizational records and data in compliance with DOE directives, the Code of Federal Regulations (CFR), and NARA Federal Records requirements. Oversee record-keeping policies, document control, and information retrieval.

Location: West Valley, NY

What You'll Need

Education & Experience:
  • Bachelor's in Business Administration, Records Management, Information Management, or equivalent experience
  • 6–8 years in records management or document control (grade-dependent)
Skills:
  • Microsoft 365 and records management software proficiency
  • Knowledge of DOE directives, CFR, NARA, NQA-1, and NIRMA guidelines
Competencies:
  • Strong organizational, analytical, and communication skills
  • Sound judgment managing multiple compliance priorities
Preferred:
  • Certificate in Records and Information Management

What You'll Do

  • Maintain records file plans and disposition schedules per CFR and Prime Contract requirements
  • Lead records/document control projects
  • Train staff on records systems and procedures
  • Handle EEOICPA, FOIA/PA, and other confidential program records
  • Track department contracts, requisitions, and deliverables
  • Conduct audits per DOE, NARA, and NQA-1 standards; track corrective actions
  • Manage electronic document systems and provide technical guidance
  • Liaise with internal/external stakeholders on compliance matters
  • Uphold safety protocols, ISMS/Conduct of Operations, and code of conduct standards
  • Preserve high-value records, including waste production and storage records

Core Functions

  • Apply DOE, CFR, NARA, and NIRMA requirements to daily work
  • Assess regulatory changes and their operational impact
  • Mentor records team members
  • Communicate procedures across all staff levels
  • Drive process improvements
  • Manage competing deadlines independently

Attendance

  • Regular in-person attendance required

About the Company

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MBC Talent Connections