Receptionist/Office Manager
Beacon Hill Staffing Group, LLC
New York, NY
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JOB DETAILS
SALARY
$65,000–$80,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Address Management, Administrative Skills, Audiovisual, Beverages, Biology, Budget Management, Catering Services, Communication Skills, Consumer Branding, Continuous Improvement, Customer Support/Service, Detail Oriented, Facilities Management, Financial Services, Follow Through, Fortune 500 Customers, Interpersonal Skills, Inventory Management, Investment Management, Legal, Mail Processing, Maintenance Services, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Office Management, Operational Improvement, Operational Strategy, Operations Management, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Process Improvement, Property Management, Regulations, Supplier Relationship Management (SRM), Team Lead/Manager, Telephone Skills, Vendor/Supplier Relations, Writing Skills
LOCATION
New York, NY
POSTED
Today
Our client, a global investment management firm, is seeking a Temporary to Permanent Receptionist/Office Manager for their growing NYC Office located in Midtown, Manhattan. This role requires this person to be 5 days on site from 8am-5pm with some flexibility as needed and a 1 hour lunch.
Essential Duties and Responsibilities:
Office Operations & Coordination:
- Oversee and manage daily office operations to ensure a clean, organized, and fully functional workplace
- Ensure the office environment is consistently maintained to a high standard, aligned with company brand and client expectations
- Manage office supplies inventory and oversee ordering while maintaining cost awareness
- Build and manage relationships with vendors, service providers, and building management
- Serve as primary liaison with building management to address facilities needs, updates, and enhancements
- Coordinate maintenance requests, office updates, and space improvements, including potential office expansions
- Assist with light budget tracking related to office operations, supplies, and vendor services
- Identify opportunities for process improvements and proactively present recommendations to enhance office efficiency and experience
- Partner closely with the Mailroom/Facilities Coordinator to support day-to-day operations
- Provide coordination and support for office management needs in the Tampa office remotely
- Partner with internal teams (e.g., Events, IT, Facilities) to support office needs
- Coordinate and execute office events and team activities (e.g., holiday parties, team lunches)
- Support office-wide initiatives, including space organization and process improvements
Front Desk Responsibilities:
- Welcome and engage clients, candidates, and visitors providing a professional and polished first impression
- Answer and screen incoming calls to the main line and direct appropriately
- Manage guest registration within the building security system
- Coordinate scheduling and setting up of meeting and conference rooms, including managing beverages, catering and preparing any audio-visual needs
- Place catering orders and assist with meeting setup and breakdown
- Maintain appearance and functionality of reception and common areas
- Open and close the reception area daily
Mailroom & Facilities Support (Backup):
- Sort and distribute incoming mail and prepare outgoing mail
- Coordinate courier services and deliveries
- Assist with restocking kitchen and office supplies
- Serve as backup point of contact for building-related service requests
Qualifications:
- 4-6+ years of experience in office coordination, reception, or office management
- Experience within financial services a plus
- College degree preferred
- Strong organizational skills with the ability to manage multiple priorities
- High attention to detail and strong follow-through
- Exceptional client service skills with a high level of professionalism
- Strong verbal and written communication skills
- Proactive, resourceful, and able to take initiative in a fast-paced environment
- Excellent interpersonal skills with the ability to build relationships across teams and with external partners
- Ability to think critically and propose solutions to improve office operations and efficiency
- Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Zoom
- Positive, professional presence representing company culture
- Ability to work in office Monday - Friday, 8:00am - 5:00pm ET is required
Compensation:
- The base salary range is $65,000 - $80,000. Individual salaries may vary based on different factors including but not limited to, skills, experience, job-related knowledge, and location. Base salary does not include other forms of compensation or benefits offered in connection with this position.
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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