Administrative Skills, Beverages, Billing, Catering Services, Communication Skills, Computer Skills, Credit Cards, Customer Support/Service, Detail Oriented, Equipment Maintenance/Repair, Hospitality and Tourism, Housekeeping/Cleaning, Loading/Unloading, Microsoft Outlook, Microsoft Word, Organizational Skills, Problem Solving Skills, Reconciliation, Team Player, Time Management, Vendor/Supplier Relations
Womble Bond Dickinson (US) LLP is seeking a full-time Receptionist/Office Coordinator in their Wilmington, Delaware office. The position is multi-faceted, with a strong emphasis on hospitality. Other responsibilities include providing back-up to support services and handling various administrative tasks. This position requires daily in-office attendance, and reports to the Director of Administration.
RESPONSIBLITIES:
- Provide a welcoming atmosphere when greeting and directing clients and guests to conference rooms for meetings and events.
- Plan, prepare for and support internal and client meetings and events in consultation with attorneys and staff, including proficient use of Condeco software.
- Place catering orders and prepare conference rooms for breakfast and lunch meetings and special office and client events.
- Perform daily housekeeping duties to maintain the cleanliness of the café, conference rooms and reception seating area, as well as loading/unloading the dishwasher, monthly cleaning of the refrigerators and maintenance of the coffee machines.
- Order and stock the pantry and café with coffee, tea, water, other beverage supplies, and paper products.
- Prepare offices for new hires.
- Maintain relationships with vendors and building security.
- Reconcile credit card statements.
- Process office-related invoices in Chrome River.
- Prepare daily office bulletin and maintain office related documents.
- Provide back-up to support services such as Office Services and Records.
- Other administrative duties as assigned.
REQUIREMENTS:
- The ideal candidate will be energetic, friendly, self-motivated, resourceful, and organized.
- The Receptionist/Office Coordinator must have the ability to work collaboratively in a team setting with a client service focus.
- Strong communication and problem-solving skills with attention to detail and deadlines are a must.
- Punctuality and satisfactory attendance are imperative.
- Computer literacy in Word and Outlook is required.
- A minimum of an Associate’s degree or three years of hospitality industry or customer service experience is preferred.