Receptionist | Office Coordinator

Job Title: Receptionist/Office Coordinator

Duration: 24 Months contract
Location: Washington, DC

Payrate: $23/h on w2

Job description:

Front Desk & Visitor Management

• Serve as the primary point of contact for the DC office, professionally greeting all visitors, vendors, and guests.
• Determine the purpose of visits, notify appropriate staff of arrivals, and ensure visitors are directed or escorted as needed.
• Maintain visitor sign-in procedures and support office security and access protocols.

Telephone & Communications:

• Answer all incoming calls, emails, and WebEx Teams messages promptly and professionally.
• Accurately route requests to appropriate staff or departments and take clear, complete messages when needed.
• Serve as a reliable information resource for general office inquiries.

Mail, Deliveries & Office Logistics:

• Receive, sort, distribute, and send incoming and outgoing mail and packages.
• Coordinate with building management and delivery services as needed.
• Monitor and help maintain the front desk area, conference rooms, and shared spaces to ensure a professional appearance at all times.

Administrative & Clerical Support:

• Perform typing, data entry, and other clerical duties as assigned.
• Provide light administrative support to DC-based staff, including scheduling assistance, document preparation, and basic coordination tasks.
• Assist with meeting logistics, such as room setup, catering coordination, and greeting external attendees when requested.

General Office Support:

• Serve as a dependable point of continuity for the DC office, helping ensure smooth day-to-day operations.
• Perform miscellaneous duties as directed to support office operations, leadership needs, and special events.
• Exercise discretion and professionalism when handling sensitive or confidential information.

Education

• High school diploma or equivalent required.

Experience

·         Prior experience in a receptionist, front desk, or administrative support role preferred.

·         Proficiency with Microsoft Office products (Outlook, Word, Excel) is desirable.

Skills and Attributes

• Excellent verbal communication skills and professional phone etiquette.
• Strong interpersonal skills with the ability to interact effectively with employees, executives, and external stakeholders.
• Professional demeanor with a welcoming, service-oriented mindset.
• Typing ability of approximately 45–50 words per minute.
• Sound judgment, discretion, and the ability to remain calm and courteous under pressure.