Receptionist – Front Desk Administrative Assistant

Location: Muncie, IN
Job Type: Full-Time
Schedule: Monday – Friday | 40 Hours per Week
Pay: $15.00–$16.00 per hour, based on experience
Full-time, Weekly Pay, and Benefits

Join Our Team!

We are seeking a professional, dependable, and organized Receptionist to join our team in Muncie, Indiana. This full-time position is ideal for someone who enjoys providing outstanding customer service, managing front office operations, and supporting multiple departments in a fast-paced manufacturing environment.

As the first point of contact for employees, visitors, vendors, contractors, and customers, you will help create a welcoming experience while providing administrative support to the Environmental Health & Safety (EHS) department and Executive Leadership.

What You'll Do

Front Desk & Customer Service

• Greet and assist visitors, employees, contractors, vendors, and delivery drivers with professionalism.
• Serve as the primary point of contact for the front office.
• Notify supervisors when interview candidates arrive.
• Coordinate incoming deliveries and communicate with appropriate departments.
• Maintain a clean, organized, and welcoming reception area.

Administrative Support

• Provide administrative support to Environmental Health & Safety (EHS) and Executive leadership.
• Create and issue employee identification badges.
• Maintain employee call-off logs and badge swipe reports.
• Organize, scan, and electronically file new hire paperwork and employee training records.
• Maintain electronic and paper filing systems with accuracy.
• Assist with ordering office and safety supplies.
• Support onboarding activities for new employees.

Meeting & Office Coordination

• Coordinate catering and food orders for meetings.
• Prepare conference rooms before meetings.
• Clean and reset conference rooms after meetings.
• Restock refreshments, beverages, and coffee supplies.

Safety & PPE Administration

• Maintain Personal Protective Equipment (PPE) inventory.
• Issue and collect loaner safety equipment including boots, safety glasses, hearing protection, and bump caps.
• Clean, sanitize, and restock PPE after use.
• Serve as backup Area 1 Emergency Evacuation Warden when needed.

Qualifications

• High school diploma or GED required.
• Previous experience as a Receptionist, Administrative Assistant, Office Assistant, Front Desk Coordinator, or Customer Service Representative preferred.
• Strong customer service and communication skills.
• Excellent organizational and time management abilities.
• Ability to multitask in a fast-paced office environment.
• Experience with Microsoft Office, including Outlook and Word.
• Basic computer and data entry skills.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and professionalism.
• Comfortable working in a manufacturing environment.

Why You'll Love Working Here

• Full-time, stable employment
• Monday–Friday schedule
• Supportive team environment
• Competitive hourly pay

EOE

Thank you for your interest in Impact Workforce Solutions, we are proud to be an Equal Employment Opportunity Employer and participate in the E-Verify eligibility confirmation program.

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