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Receptionist/Administrative Assistant

Execusource

Naples, FL

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JOB DETAILS
SALARY
$21–$26 Per Hour
SKILLS
Administrative Skills, Audiovisual, Billing, Calendar Management, Catering Services, Communication Skills, Conference Management, Customer Relations, Detail Oriented, Document Management, Documentation, Establish Priorities, File Maintenance, Microsoft Outlook, Microsoft Word, Multitasking, Organizational Skills, Prepare Correspondence, Presentation/Verbal Skills, Professional Services, Reimbursement, Team Player, Telephone Skills, Time Management, Writing Skills, iManage
LOCATION
Naples, FL
POSTED
2 days ago
Receptionist/Administrative Assistant
Location: Naples, FL
Salary: $21 - $26 per hour; commensurate with experience

Our client, a highly respected professional services organization, is seeking a Receptionist & Administrative Assistant to support its Naples office. This position offers the opportunity to join a collaborative, client-focused team in a polished office environment.

What you'll be doing:
• Professionally answer and direct incoming calls
• Greet clients and visitors in a welcoming and professional manner
• Coordinate incoming and outgoing mail, deliveries, and office distribution
• Maintain reception, hospitality, and conference room areas
• Coordinate conference room scheduling, meetings, catering, and audio/visual set up
• Assist with meeting preparation, room set up, and break down
• Provide administrative support to attorneys and office team members
• Assist with billing, invoicing, time entry, expense reimbursements, and payment requests
• Prepare and format correspondence, letters, and memoranda
• Maintain digital files and documentation in accordance with internal procedures
• Respond to requests with urgency while effectively managing competing priorities
• Provide additional office and administrative support as needed

What you'll need:
• Minimum of 3 years of receptionist, administrative, or office support experience preferred
• Experience working within a professional services firm is strongly preferred
• Strong proficiency with Microsoft Word and Outlook; Excel experience preferred
• Strong attention to detail and organizational skills
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment
• Excellent written and verbal communication skills
• Professional demeanor, appearance, and reliability
• Ability to work collaboratively within a team environment
• Experience with document management systems such as iManage or Filesite is a plus

What's in it for you:
• Competitive compensation package
• Comprehensive benefits offerings
• Professional and collaborative work environment
• Opportunity to support a highly respected organization
• Long-term stability and career growth potential

Apply now! One of our recruiters will review your profile and we will be in contact if you qualify!

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About the Company

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Execusource