Rec Center Clerk

Jubilee Foundation – Rec Center Clerk Job Description

Broetje Family Trust is an association of three foundations collectively stewarding a family legacy of "bearing fruit that will last" through servant leadership, community building, and philanthropy. We commit to: 1) live and teach the ethic of Christ-centered service through servant leadership development; 2) nurture and create new communities of healing and mutual service locally and internationally; and 3) place resources at the service of those communities.

Tierra Vida is an initiative of the Broetje Family Trust and is housed under Jubilee Foundation, the community building branch of the Trust. Tierra Vida is a safe, resilient neighborhood providing third spaces for residents to come together and discover greater meaning and purpose in their lives while serving one another in community.

Our Statement of Faith in Action

Broetje Family Trust is a Christ-centered organization. We embrace the Bible as the central guide for preparing ourselves to become followers of Jesus Christ. We believe that when God's word comes to live in us, we are empowered to live into a new way of thinking. We are transformed as we submit to God's "good and perfect will" (Rom12:1-2). Our hearts and minds compel us to engage the world differently as we learn to love as Jesus did.

We believe we are guided by the Holy Spirit in nurturing the spirit of all living beings through community. While the human spirit is integral to lasting transformation, it is God's Spirit dwelling within that transforms one's inner being to reflect God's love, leading one to become an ambassador of healing and reconciliation in the lives of those served (1 Cor 2:11-12; 1 Cor 15:45-47).

The lasting impact of our work can be seen in individuals, families, and communities as they shift their thinking to see the world as God sees it. People come to believe that they are deeply loved, have a divine purpose, and are called to something greater than themselves. This belief inspires service and connection as they reach out to others regardless of differences to work together to achieve God's dream of Shalom.

Position Summary

The Rec Center Clerk will provide support and report to the Rec Center Manager. This position will manage the rental calendars, support clerical and administrative duties by organizing and filing enrollment and applications and accurately creating invoices and billing for events and memberships. The clerk will work collaboratively and support the Rec Center Assistant. This is a full-time, hourly position at $18-20/hour, depending on experience. Primary work hours are Monday – Friday, 9:00a.m. to 6:00p.m., with a 1-hour unpaid lunch break. Occasional late evening or weekend hours may be needed depending on Rec Center needs.

Primary Duties and Responsibilities:

• Provide a welcoming experience to all patrons at the Rec Center while addressing inquiries about the facility, rentals or programs.
• Collect completed enrollment and application forms for the After School Program and Summer Program and enter information in program management system.
• Assist Rec Center Manager maintains an organized filing system of enrollment forms, lesson plans and documentation of the program.
• Manage the rental calendar for room reservations in the Rec Center and Collegium building.
• Verify that all fitness center membership applications are fully completed, accurate and properly filed.
• Conduct regular rounds and checks to all areas (fitness center, gym, multipurpose rooms, lobby, rec center parking, basketball courts and restrooms) that are used for recreational purposes.
• Document and inform the Rec Center Manager of all activity reports, facility issues, participation concerns, injuries, incidents, and any equipment or weight machine that isn't working properly.
• Perform opening procedure of Rec Center and check for safety and maintenance concerns.
• Ensure that Rec Center storage, custodian closets and storage rooms are clean of spills and clutter.
• Perform light janitorial duties in the absence of the custodian staff (refill paper towel or toilet paper, take out trash, clean up spills, etc.).
• Perform other duties as assigned.

Qualifications:

• Minimum (2) years of experience in clerical or administrative duties.
• Experience with program management systems and digital tools for communication, resources, documentation, and reporting.
• Must have skill in customer service and knowledge of recreational center operation.
• Proficient experience using Microsoft Office Suites and SharePoint for document sharing.
• Strong organizational skills to be able to prioritize and complete tasks.
• Demonstrate excellent time management skills to efficiently meet deadlines.
• Ability to handle sensitive information with discretion and confidentiality.
• Excellent interpersonal, relational, and communication skills (written and oral).
• Accuracy and attention to detail.
• Ability to perform manual tasks such as lifting, pushing, and pulling up to 50lbs.
• Must pass a full background check.
• Bilingual (English/Spanish) preferred.

Benefits

Benefits include paid time off and sick leave, medical, dental, vision, and life insurance, and long-Term Care Disability. Eligible for 401(k) plan after 90 days of service.

Jubilee Foundation is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.