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Real Estate Legal Assistant

Jobot

Boca Raton, FL

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JOB DETAILS
SALARY
$55,000–$75,000 Per Year
SKILLS
Administrative Skills, Adobe Acrobat, Attorney, Audiovisual, Business Solutions, Commercial Real Estate, Communication Skills, Cross-Functional, Customer Satisfaction, Customer Support/Service, Detail Oriented, Diversity, Document Management, Documentation, Due Diligence, Establish Priorities, Government Organizations, Government Regulations, Interpersonal Skills, Land Use, Leadership, Legal, Legal Documents, Legal Support Skills, Liens, Litigation, Loans, Maintain Compliance, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Mortgage, Multitasking, Nonprofit, Organizational Skills, Post Closing, Presentation/Verbal Skills, Real Estate, Real Estate Forms and Closings, Real Estate Sales, Residential Real Estate, Support Documentation, Team Player, Time Management, Writing Skills
LOCATION
Boca Raton, FL
POSTED
Today
This Jobot Job is hosted by: Jake Vogel
Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume.
Salary: $55,000 - $75,000 per year

A bit about us:

We offer effective legal and business solutions to individuals, businesses, not-for-profit organizations, government agencies and community associations who call Florida home.

We have built a significant presence in Florida through dedicated, active involvement and leadership in the professional, legislative and civic communities.

We pride ourselves on offering our clients representation from diverse backgrounds, adding breadth and depth to our experience and bringing insight and expertise to the firm.

Why join us?
  • AV® Preeminent Rated by Martindale-Hubbell: the top peer review rating awarded to approximately 1% of law firms.
  • A collaborative, multidisciplinary team with deep expertise across real estate, government law, land use, corporate, and litigation practice areas.
  • An active firm committed to legislative and civic leadership—ideal for attorneys seeking professional growth and community impact.
  • Recognized frequently by Super Lawyers, Avvo, and Lawyers.com for client satisfaction, legal excellence, and ethics.


Job Details

We are seeking an experienced Real Estate Legal Assistant.

The ideal candidate will provide comprehensive administrative and legal support to attorneys handling residential and commercial real estate transactions.

This role requires exceptional organizational skills, attention to detail, the ability to manage multiple priorities in a fast-paced environment, and a commitment to providing outstanding client service.

Key Responsibilities

Assist attorneys with all phases of residential and commercial real estate transactions from contract through closing.
Prepare, revise, proofread, and finalize legal documents, correspondence, contracts, closing documents, leases, and related transactional materials.
Coordinate real estate closings and communicate with clients, lenders, title companies, realtors, surveyors, and other parties involved in transactions.
Order and review title commitments, surveys, estoppels, lien searches, and supporting due diligence documents.
Maintain electronic and physical client files and ensure accurate document management.
Prepare closing binders and organize post-closing documentation.
Monitor transaction deadlines and maintain attorney calendars.
Draft routine correspondence and legal forms under attorney supervision.
Manage incoming and outgoing communications, including telephone calls, emails, and client inquiries.
Assist with preparation and recording of deeds, mortgages, UCC filings, and other real estate-related documents.
Ensure compliance with firm procedures and Florida real estate transaction requirements.
Support attorneys with administrative tasks and special projects as needed.

Qualifications

Minimum of 3+ years of real estate legal assistant experience, preferably in a law firm setting.
Experience supporting attorneys in residential and/or commercial real estate transactions.
Strong knowledge of real estate closing procedures, title matters, and transactional documentation.
Proficiency with Microsoft Office Suite, including Word, Outlook, Excel, and PDF software.
Experience with legal document management systems is preferred.
Excellent written and verbal communication skills.
Strong organizational and time-management abilities with exceptional attention to detail.
Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment.
Professional demeanor and strong interpersonal skills.
Experience working with title companies, lenders, developers, or commercial real estate transactions.
Familiarity with Florida real estate practices and closing procedures.
Notary Public commission is a plus.

Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy

About the Company

J

Jobot

Jobot is on a mission to connect good people with good jobs. By combining AI-powered technology with the expertise of Jobot Pros, our experienced recruiters, we help you find career opportunities that align with your goals and values.

Founded in 2018 and employee-owned since 2024, Jobot is committed to fostering a culture of kindness, respect, innovation, and connection.  As an industry leader, we’ve been recognized as a top workplace by Forbes, Fortune, USA Today, and Staffing Industry Analysts (SIA).

Ready to find a good job? Create your profile today at Jobot.com 🤖

COMPANY SIZE
100 to 499 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
2018
WEBSITE
http://www.jobot.com