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Real Estate Legal Assistant

Jobot

Boca Raton, FL

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JOB DETAILS
SALARY
$65,000–$85,000 Per Year
SKILLS
Administrative Procedures, Administrative Skills, Attorney, Billing, Business Law, Calendar Management, Commercial Real Estate, Communication Skills, Customer Relations, Customer Support/Service, Detail Oriented, Document Management, Entrepreneurship, Establish Priorities, Expense Reports, Legal, Legal Documents, Legal Research, Legal Support Skills, Loans, Mail Processing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Mortgage Lending, Organizational Skills, Presentation/Verbal Skills, Property Management, Real Estate, Real Estate Development, Residential Real Estate, Team Player, Time Management, Writing Skills
LOCATION
Boca Raton, FL
POSTED
Today
This Jobot Job is hosted by: Tracy Hann
Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume.
Salary: $65,000 - $85,000 per year

A bit about us:

Join a well-established, full-service South Florida law firm with decades of experience representing businesses, financial institutions, developers, community associations, entrepreneurs, and private clients. The firm is recognized for delivering practical, results-driven legal counsel across a broad range of practice areas while maintaining a collaborative, relationship-focused culture.

As a Legal Assistant, you'll become part of a supportive team where your contributions are valued, you'll work directly with experienced attorneys, and you'll have the opportunity to support meaningful, high-quality legal work in a professional environment that encourages long-term career growth.

Why join us?
  • Established, respected firm. Join a well-established South Florida law firm with a longstanding reputation for providing sophisticated legal counsel to businesses, real estate developers, financial institutions, community associations, and private clients.
  • Interesting, high-quality work. Support attorneys handling a diverse mix of commercial and residential real estate transactions, community association matters, and business-related legal work rather than repetitive, high-volume files.
  • Collaborative culture. Work alongside experienced attorneys and legal professionals who value teamwork, communication, and delivering exceptional client service.
  • Long-term stability. Be part of a firm known for its longevity, strong client relationships, and commitment to professional excellence.
  • Professional growth. Expand your knowledge across multiple practice areas while working directly with attorneys on sophisticated matters and developing valuable transactional experience.
  • Make an impact. Play an integral role in helping attorneys provide responsive, high-quality service to clients throughout every stage of a matter.
  • A team where your contributions matter. Enjoy the resources and sophistication of an established firm while working in an environment where legal assistants are valued members of the team and have meaningful interaction with attorneys and clients.


Job Details

What You'll Do
  • Provide administrative and legal support to attorneys throughout the lifecycle of real estate and community association matters.
  • Prepare, revise, proofread, and format legal documents, correspondence, contracts, closing documents, and other transactional materials.
  • Coordinate calendars, schedule meetings, closings, hearings, and conference calls.
  • Maintain attorney calendars, deadlines, and case files to ensure timely completion of work.
  • Organize and manage electronic and physical client files.
  • Prepare document packages for real estate transactions, lender requirements, and closing coordination.
  • Communicate professionally with clients, title companies, lenders, opposing counsel, vendors, property managers, and homeowners' associations.
  • File and retrieve documents through Florida courts and public records when necessary.
  • Process incoming and outgoing correspondence, including email, mail, and overnight deliveries.
  • Assist with billing, time entry, expense reports, and other administrative responsibilities.
  • Perform legal research and other special projects as requested.

What We're Looking For
  • 3+ years of legal assistant experience supporting attorneys in real estate, commercial real estate, HOA/community association, or business law.
  • Experience preparing legal documents related to real estate transactions and community association matters.
  • Strong knowledge of legal terminology, document management, and administrative procedures.
  • Excellent organizational skills with the ability to prioritize multiple attorneys and competing deadlines.
  • Strong written and verbal communication skills.
  • High attention to detail and accuracy.
  • Ability to work independently while collaborating with attorneys and staff.
  • Proficiency with Microsoft Office (Word, Outlook, Excel) and document management systems.
  • Experience with time entry and legal billing software is a plus.


Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy

About the Company

J

Jobot

Jobot is on a mission to connect good people with good jobs. By combining AI-powered technology with the expertise of Jobot Pros, our experienced recruiters, we help you find career opportunities that align with your goals and values.

Founded in 2018 and employee-owned since 2024, Jobot is committed to fostering a culture of kindness, respect, innovation, and connection.  As an industry leader, we’ve been recognized as a top workplace by Forbes, Fortune, USA Today, and Staffing Industry Analysts (SIA).

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COMPANY SIZE
100 to 499 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
2018
WEBSITE
http://www.jobot.com