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Real Estate Coordinator-CWS

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NJ

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JOB DETAILS
JOB TYPE
Full-time
SKILLS
Administrative Management, Administrative Skills, Analysis Skills, Commercial Real Estate, Communication Skills, Contract Creation, Contract Management, Contract Review, Customer Relations, Customer Relationship Management (CRM) Systems, Customer Support/Service, Data Quality, Detail Oriented, Document Management, Documentation, Documentation Review, Due Diligence, Environmental Regulations, Establish Priorities, Estate Management, Financial Analysis, Flyers, Home Inspections, Identify Issues, Lease Negotiation, Leasing, Legal Support Skills, Loans, Market Research, Marketing, Marketing Presentation, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multilingual, Multiplatform/Cross-Platform, Multitasking, Negotiation Skills, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Property Management, Real Estate, Real Estate Appraisals, Real Estate Software, Regulations, Reporting Skills, Sales, Sales Presentation, Salesforce.com, Spanish Language, Systems Maintenance, Time Management, Transaction Processing/Management, Writing Skills, Zoning
LOCATION
NJ
POSTED
30+ days ago

Position Overview

We are seeking a detail-oriented Commercial Real Estate Coordinator to support our commercial real estate team in managing complex transactions from initial listing through closing. The ideal candidate will have hands-on experience in real estate coordination and a strong understanding of commercial property transactions. This role is critical to ensuring smooth deal flow and exceptional client service.

Key Responsibilities

Transaction Coordination & Management

  • Coordinate all aspects of commercial real estate transactions including sales, leases, and investment properties
  • Manage contract preparation, review, and execution for purchase agreements, lease agreements, and related documents
  • Track and monitor critical deadlines including due diligence periods, financing contingencies, and closing dates
  • Ensure compliance with all federal, state, and local regulations affecting commercial real estate transactions
  • Coordinate with attorneys, lenders, inspectors, appraisers, and other third-party professionals
  • Prepare and maintain transaction timelines and checklists to ensure nothing falls through the cracks

Client Communication & Scheduling

  • Serve as primary point of contact for clients, prospects, and professional partners throughout transaction process
  • Schedule and coordinate property showings, inspections, appraisals, and closing meetings
  • Maintain regular communication with all parties to provide transaction updates and address concerns
  • Prepare client presentations and marketing materials as needed
  • Handle incoming calls and emails with professionalism and urgency

Document Management & Administration

  • Prepare, review, and file all transaction-related documents including contracts, disclosures, financial statements, and closing documents
  • Maintain organized digital and physical filing systems for all client and property records
  • Ensure accuracy and completeness of all documentation prior to submission
  • Assist in preparation of offering memorandums, property flyers, and marketing packages
  • Coordinate document execution and collection of signatures from all parties

Database & Technology Management

  • Maintain and update CRM systems with current client information, property details, and transaction status
  • Input and manage commercial property listings in MLS and other commercial real estate databases
  • Generate reports and analysis using real estate software and databases
  • Ensure data accuracy across all platforms and systems
  • Assist with technology troubleshooting and system updates

Market Research & Support

  • Conduct market research and compile comparable sales and lease data
  • Assist in property valuations and financial analysis
  • Maintain knowledge of local market conditions, zoning regulations, and development trends
  • Support due diligence efforts including document review and information gathering

Required Qualifications

Experience Requirements

  • Minimum 2-3 years of real estate coordination experience required
  • Proven experience with transaction coordination from contract to closing
  • Experience managing multiple concurrent transactions and deadlines
  • Background in commercial real estate preferred, but strong residential experience will be considered
  • Demonstrated experience with document preparation and review
  • Experience coordinating with multiple parties including agents, attorneys, lenders, and clients

Technical Skills

  • Proficiency with CRM systems (Salesforce, HubSpot, or similar preferred)
  • Experience with MLS systems and commercial real estate databases (LoopNet, CoStar preferred)
  • Advanced Microsoft Office Suite skills (Word, Excel, PowerPoint, Outlook)
  • Experience with document management systems and electronic signature platforms
  • Familiarity with real estate transaction management software (Dotloop, DocuSign, etc.)

Core Competencies

  • Strong written and verbal communication skills
  • Exceptional attention to detail and accuracy
  • Excellent organizational and time management abilities
  • Ability to prioritize multiple tasks and meet tight deadlines
  • Professional demeanor when interacting with high-level clients and partners
  • Problem-solving skills and ability to work independently
  • Strong customer service orientation

Preferred Qualifications

  • Real Estate License (or willingness to obtain within 6 months)
  • Bachelor's degree in Business, Real Estate, or related field
  • Experience with commercial lease negotiations and analysis
  • Knowledge of zoning laws, environmental regulations, and commercial development processes
  • Bilingual capabilities (Spanish preferred)
  • Previous experience in a fast-paced, deadline-driven environment

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