Administrative Skills, Calendar Management, English Language, Intuit Quickbooks, Manage Agenda, Microsoft Excel, Multilingual, Plan Meetings, Printing, Property Management, Real Estate, Rental Listings, Reporting Skills, Residential Real Estate, Spanish Language, Telephone Skills, Time Management, Travel Planning
We are a Commercial and Residential property management company that are looking for an Administrative Assistant, preferably within 10-15 miles of West Hollywood, with the following duties:
1. Provide administrative support such as scanning, copying, printing, assisting with meetings, company events, preparation of meetings, etc.
2. Prepare several reports utilizing Microsoft Excel on a regular basis (e.g., daily,weekly/monthly reports, vacancy reports, rent rolls, etc.). Strong ms excel skills are a MUST
3. Coordinate with various team members and generate reports as per co-worker’s needs;
4. QuickBooks experience a plus
5. Manage meetings, calendar appointments, coordinate lunch for various office staff members;
6. Answer phone calls and emails; handle incoming and outgoing communications;
7. Manage agendas/travel arrangements/appointments etc. for colleagues;
8. Consistently and timely take care of weekly, monthly, quarterly and yearly tasks assigned;
9. Maintain accurate records of documents received and sent out, file documents (hard and soft copies);
10. Assist in rental efforts including leasing documents for properties
11. Be the liaison between team members and outside vendors/clients and consistently follow up on projects, tasks, or deadlines, as needed;
12. Perform other functions as may be required by the job or as directed by management;
13. Bi Lingual (English and Spanish a plus
K
Kash Property Management LLC