Quality Department Assistant

We're seeking a detail-oriented and organized Accounts Payable Administrator to support our accounting team in maintaining accurate financial records and ensuring timely processing of transactions. This role plays a key part in accounts payable, reconciliations, and month-end close activities, while contributing to continuous process improvement and financial accuracy.

Key Responsibilities

• Process invoices for payment and research discrepancies related to receiving
• Review monthly vendor statements and follow up on uninvoiced receipts
• Distribute remittance advice for ACH and wire payments; process credit card payments as needed
• Prepare and process accounts payable checks, ensuring timely vendor payments
• Assist with month-end close, including preparation of journal entries and accruals
• Support payroll accounting by preparing and posting payroll-related entries
• Analyze and reconcile general ledger accounts and cost centers
• Track and reconcile machinery repair expenses for proper accounting treatment
• Maintain and reconcile petty cash in accordance with company policy
• Manage and reconcile patent-related accounting records
• Assist in fixed asset accounting, physical inventory counts, and year-end audit support
• Contribute to special projects and cross-functional initiatives
• Perform additional duties as needed to support the accounting team

Qualifications

Education & Experience

• Associate's degree in Accounting, Finance, or related field or
• 1-2 years of relevant accounting experience or
• Equivalent combination of education and experience

Skills & Abilities

• Strong understanding of basic accounting principles
• Excellent written and verbal communication skills
• Ability to read, interpret, and compose clear business correspondence
• Strong numerical aptitude (percentages, discounts, basic calculations)
• High attention to detail with strong organizational and prioritization skills
• Ability to manage multiple tasks and shifting priorities in a deadline-driven environment
• Comfortable collaborating with vendors and internal teams

Physical Requirements

• Primarily sedentary role; requires extended periods of sitting
• Frequent use of hands for computer and administrative tasks
• Occasional standing and walking
• Ability to lift up to 10 pounds occasionally
• Close vision required for detailed work

Compensation and Benefits:

• Pay wage: $26.00 / Hour + DOE
• Competitive compensation, including Annual Bonuses & Merit Increases  
• 9 or 11 paid Holidays (depending on schedule)
• Generous Paid Time Off - Accrues at a rate of 4 weeks per year to start
• Paid Volunteer Time Off
• Paid Parental Leave
• Excellent Benefits Package for Full Time Employee that starts the 1st of the month after 30 days of hire date including:
• Medical, Dental, Vision, Life Insurance, Disability, Flex Spending, Accidental Insurance, Critical Illness Insurance, Hospital Indemnity Insurance & Legal insurance
• Retirement Planning - 401(k) plan including Discretionary Company Match
• Tuition Reimbursement up to $5,250 a year
• Employee Referral Program
• Employee Assistance Program

Multiquip provides competitive pay and benefits and supports our employees through our values of safety, integrity and respect.

Employment is subject to pre-employment physical, drug-screening and background investigation. E-Verify (www.dhs.gov/E-Verify) is used to verify a candidates' legal right to work in the U.S.

Multiquip Inc. is proud to be an Equal Opportunity Employer. All qualified applicants will received consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other protected class.

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