Quaker Fellow – Facilities

University of Pennsylvania

Philadelphia, PA

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JOB DETAILS

SALARY

$7.25–$18 Per Hour

LOCATION

Philadelphia, PA

POSTED

6 days ago

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

Posted Job Title

Quaker Fellow – Facilities

Job Profile Title

Temporary Employee - Non-Exempt

Job Description Summary

This position is part of the Quaker Fellowship program. The person in this role is responsible for performing select facilities duties as listed in the job description.

This includes, but is not limited to, overseeing the facilities deferred maintenance list, tracking work orders, assisting with the management of the van fleet, and working events. This position receives direct administrative supervision and guidance from the Assistant Athletic Director/Director of Facilities.

Job Description

Responsibilities

+ Support pro-staff with day-to-day tasks within DRIA facilities

+ Work with Operations Staff, Facilities Services, Housekeeping, and contract services for all athletic venues and events to meet the needs of coaches and administrators. Act as secondary event manager for various athletic contests as well as outside events.

+ Submit work orders as needed after building walks and as requested by facilities professional staff.

+ Review closed work orders in AIM (facilities software) for completion and cost analysis

+ Manage the DRIA facilities deferred maintenance list with oversite from the Facilities pro staff.

+ Manage the mileage and gas inventories of all departmental vans. Ensure cleanliness and report maintenance issues. Create van schedule and distribute keys as necessary.

+ Follow-up on specific housekeeping projects and cleaning requests per facilities pro-staff

+ Review and assist with set-up and breakdown needs for intercollegiate events and outside rentals.

+ Attend weekly facilities and project meetings with facilities staff. Take notes and follow-up on requests of facilities pro-staff.

+ Complete weekly equipment checks in Pottruck and Fox Fitness Center.

+ Conduct weekly athletic facility walk-throughs and complete facility checklists pertaining to each athletic space. Enter work order requests for repairs as needed.

+ Perform other duties and assists with special projects as assigned

Qualifications

+ 1-2 years of experience within an intercollegiate athletics department preferred.

+ Pursuing bachelor’s degree or equivalent.

+ Strong verbal and written communications skills.

+ Possesses working knowledge of Microsoft Office platforms, including Outlook, Word, SharePoint, Teams, Excel, and PowerPoint.

+ Ability to professionally collaborate with a diverse group of coaches, staff, and students-athletes.

+ Exhibit strong organizational skills with the ability to manage time and independently execute tasks on a deadline.

+ Ability to work a flexible schedule(nights/weekends /holidays) as needed

+ Ability to be on your feet for extended periods of time

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Division of Recreation & Intercollegiate Athletics

Pay Range

$7.25 - $18.00 Hourly Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics) , citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law .

Special Requirements A background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

+ Health and Life: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare.

+ Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

Please note that benefit eligibility is determined/based on ACA guidelines.

The University of Pennsylvania’s special character is reflected in the wide variety of backgrounds, experiences, and perspectives of the Penn community. We seek talented faculty and staff who will constitute a vibrant community and help create an educational and working environment that best supports the University’s commitment to excellence in teaching, research, and scholarship. The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status, or any class protected under applicable federal, state or local law.

About the Company

University of Pennsylvania

Penn's beautiful urban campus provides easy access to a range of educational, cultural, and recreational activities. We offer excellent healthcare and tuition benefits for you and your family, as well as generous retirement benefits, professional development opportunities and flexible work options. Penn is a diverse, multicultural learning community at the cutting edge of research and information technology. Click here to read more about why we're a Best Employer. Not only does Penn offer a unique environment within the city of Philadelphia to work, we also provide a wide array of employee benefits. From a competitive retirement program and comprehensive health care options to health promotion and wellness services and tuition assistance, there's a wealth of opportunities and resources available to you at Penn.

Penn is frequently cited as an outstanding employer:

Recipient of the 2010 Terri Lynne Lokoff Child Care Foundation Corporate Leadership Award for commitment to supporting worklife balance programs.
Selected as a recipient of the 2010 Healthy Workplace Award by the Philadelphia Business Journal and presenting sponsor UnitedHealthcare
Recognized as a 2010 Top Workplace by The Philadelphia Inquirer/Daily News.
Recipient of the 2009 Vision Award for commitment to workforce diversity and economic inclusion.
Selected for Computerworld's 100 Best Places to Work in IT six years in a row!
Recognized by the Delaware Valley Association for the Education of Young Children as a 2006 Best Employer for Working Parents
Named a Best Place to Work in the November 2007 issue of Philadelphia Magazine.
Designated a Best Workplace for Commuters by the National Center for Transit Research

COMPANY SIZE

100 to 499 employees

INDUSTRY

Advertising and PR Services

FOUNDED

1990

WEBSITE

http://www.cmimedia.com/